Sr. Project Coordinator III/ Project Manager

1 month ago

auburn, United States OpTech Full time

Why work at OpTech?

OpTech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits on the first day of employment, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today


Project Coordinator III: 2-3 Days onsite required a week


The Project Coordinator will provide support to the Commercial Card Integration Consultants in coordinating project activities and deliverables. The Project Coordinator will create and maintain project documentation. This role will be responsible for running small projects that are a subset to larger more complex projects. This role must be familiar with project management processes, project management tools, project scope and objectives, as well as the role and function of each team member, in order to provide effective support.


Position Responsibilities:


Project Administration

Maintains project documentation by gathering relevant information from various sources. Creates and maintains project database, team contacts / distribution lists. Ensures version control for documentation and approvals. Updates Steering Committee and Stakeholder Meeting materials as directed. Updates standard project reports as directed. Tracks status of requests, invoices, and approvals. Schedules Project Training for team members and operations and support teams. Performs contractor procurement, manages onboarding and offboarding. Updates project documentation as needed.


Project Execution

Responsible for managing a phase or segments of a larger project -- or -- Responsible for managing a small, less complex project. Responsible for on-time delivery and execution of assigned projects and initiatives to deliver business value. Responsible for securing resources to meet project demands. Understands the project budget, timeline, and key dependencies, escalates issues as needed. Communicates accurate and timely project accomplishments and overall project health to stakeholders via required measures and methods (such as status reports, metrics, checkpoints, portfolio reports and scorecards). Creates and maintains project schedules, manages team and deliverables for assigned project. Schedule and facilitate project meetings. Creates and administers communication plans as needed. Submits and tracks all requests for procurement. Manages and tracks implementation checklists. Maintains software / hardware inventory. Tracks procurement of software / hardware. Collects and verifies all gate deliverables to ensure readiness. Develops Production Certification Checklist readiness. Assists in managing project end to end Communications. Provides support on Project Management tasks / deliverables as directed. Participates in testing activities including drafting test plans or test scripts and User Acceptance Testing


Required Skills/Background:

  • 5+ yrs Project Coordination
  • IT Project Support experience
  • Experience taking meeting minutes
  • MS Project and or Clarity/CAPPM exposure for Resource Demand & Allocation
  • Updating Project Schedules
  • Working with stakholders
  • Sharepoint Administration (document retention)
  • Supporting Enterprise Projects


OpTech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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