Executive & Operations Administrative Assistant

1 month ago

aurora, United States Forge Full time

Forge is a 501(c)(3), Christian Ministry. Learn more at ForgeForward.org


SUMMARY OF ROLE / RESULTS:

The Executive & Operations Administrative Assistant works closely with the Chief Operations Officer at Forge, providing high-level administrative support for the organization, and overall helping executive leadership fulfill everything they are responsible for, and serves the operations admin needs so that More Kingdom Laborers are raised up among all spheres of society worldwide, ultimately to see more of His Kingdom come among all the nations.


SKILLS REQUIRED:

  • Detail-oriented
  • Strong Communication
  • Organized and able to easily prioritize tasks
  • Problem-Solving and Multi-tasking
  • Time-Management
  • Technology-efficient
  • Good understanding of programs such as Microsoft: Word, Excel, Powerpoint; Calendar apps, Email programs, etc.
  • Able to pull reports together for Executive Leadership evaluation or presentation
  • Potential additional beneficial skill – skilled with managing social media engagement for ministry leaders


HOURS REQUIRED:

Full-Time – *Open to conversations about part-time but full-time is preferred


LOCATION:

Hybrid - Mostly remote but based in the Denver metro area.


COMPENSATION RANGE :

$20-33 / hr Based on experience, time commitment, and skillset, etc.


TO APPLY:

Email your resume and information to Info@ForgeForward.org


ROLE RESPONSIBILITIES (INCLUDES BUT NOT LIMITED TO THE FOLLOWING):


  • Present at weekly staff meeting (currently 9AM MST Tuesdays via Google Meet video)
  • Manage communication, calendar planning, and meeting scheduling for Forge Executive Leadership
  • Assuring emails are responded to, tasks get accomplished on time, and decisions are made when they need to be
  • Schedule when cards / emails / calls should be made, written, or mailed to strategic partners and connections, and make sure they are completed
  • Writing & Editing: Draft responses to emails, writings, and other communications
  • Expense Reports
  • Prepare money for international ministry travel, and create expense reports documenting how ministry funds were used after trips
  • Presentations and Meetings
  • Collect testimonies, pictures, data, reports, and all that Forge Executive Leadership may need for board meetings, donor meetings, and other gatherings
  • Do any research and obtain any bios needed for connection meetings
  • Travel Needs
  • Prepare books, resources, ministry newsletters, brochures, banners, and any other items needed for ministry event travel
  • Travel booking needs
  • Support Forge Leadership and Operations with other initiatives and needs such as, but not limited to:
  • Event Planning
  • Communications and Connections (Electronic, Print, Written, or Calls)
  • Mailings
  • Resource inventory
  • Database Management:
  • Pulling reports and lists for analysis or specific communications
  • Updating records
  • Cleaning up and scrubbing duplicate records
  • Event Support, including:
  • Registrations
  • Setup
  • Table, etc.
  • Additional Potential Support:
  • Expanding Ministry Network and Speaking Opportunities when ministry leadership shows up in a region:
  • Potential meetings: donors, ministry leaders, other connections, etc.
  • Expand events by connecting with previous event hosts, and look for new opportunities with potential ministry outlets such as: churches, colleges, universities, Bible Studies, organizations, ministries, events, camps, conferences, festivals, denominational gatherings, etc.
  • Explore Expansion opportunities when Forge Leadership shows up in a region (TV, radio, newspaper, Bible studies, services, anything other, etc.)

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