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Head of Legal Operations

1 month ago

new york city, United States Core Staffing Full time

Our client is seeking a full-time Manager, Legal Operations to join their Legal Team. The successful candidate will be responsible for managing operations and administrative support for all

of the corporate, governance, and contracting work of the company's Legal Team.


Key Responsibilities:

Corporate Governance and Entity Management

  • Supervise legal entity formation, management and maintenance in multiple jurisdictions within the US and abroad
  • Coordinate with local counsels and corporate secretaries in various jurisdictions to ensure good standing of multiple subsidiaries
  • Maintain corporate entity management system, including corporate books and records at the parent company and subsidiaries
  • Assist with preparing presentation materials for board meetings and drafting board and shareholder consents/resolutions at the parent company and subsidiaries
  • Review board meeting minutes at the parent company and subsidiaries
  • Support the Legal Team and HR Team with employee equity administration at the parent company and subsidiaries
  • Act as a Legal Team contact for leadership and Board of Directors, including coordinating with stakeholders to resolve questions, gather information, and take action on deadlines, compliance forms, and other issues
  • Oversee outside counsel expense reporting and billing


Corporate Paralegal Management and Support

  • Manage and supervise Legal Team Paralegal
  • Manage maintenance and organization of corporate files
  • Support Legal Team on corporate and financing transactions, including due diligence, corporate approvals, and related securities law filings
  • Project manage ad-hoc cross-departmental projects involving HR, Tax, Accounting and Finance where the Legal Team is the project coordinator


Contracts and Operations

  • Support oversight of legal operations for the Legal Team to ensure delivery of high-quality legal services to the organization
  • Serve as a primary point of contact for the Legal Team on legal inquiries, and managing internal systems to triage legal requests and inquiries and delegate to the appropriate attorney
  • Support the Legal Team on the contracting processes, from contract drafting to execution, filing and contract management database management
  • Act as a Legal Team contact for employees regarding the contract review, execution, and database searching process


Risk and Compliance

  • Support Legal Team in maintaining robust compliance program, including employee trainings and certifications
  • Prepare initial drafts of SEC Form 3/4, Form 144, and basic 8-K filings
  • Sit as representative of Legal Team on certain internal committees, task forces, and priority initiatives as determined by the General Counsel
  • Perform legal research and assist with proofreading contracts, compliance policies, agreements, and Memorandum of Law
  • Perform other duties as assigned by the General Counsel and Legal Team



Requirements:

  • 4+ years of paralegal and legal operations experience at a top law firm and/or in-house, preferably providing corporate and transactional legal support to companies in the biotechnology, pharmaceutical, and/or healthcare technology industries. Experience working with publicly traded companies a plus.
  • Experience managing other paralegals
  • Experience with corporate entity transactions in foreign jurisdictions, and experience supporting legal teams on corporate and financing transactions. Experience with corporate entities in foreign jurisdictions is a plus.
  • Experience drafting form board meeting minutes and board and shareholder consents and resolutions
  • Ability to communicate with various levels of management and staff
  • Strong client service orientation with proven experience effectively supporting internal clients
  • Excellent interpersonal and communication skills are required
  • Entrepreneurial spirit and willingness to own tasks big and small, including willingness to roll up your sleeves to do what is needed to get tasks done
  • Knowledge of Microsoft Office, including proficiency in Excel and PowerPoint, required