Head of Legal Operations

8 hours ago

New York, United States Core Staffing Full time

Our client is seeking a full-time Manager, Legal Operations to join their Legal Team. The successful candidate will be responsible for managing operations and administrative support for all

of the corporate, governance, and contracting work of the company's Legal Team.


Key Responsibilities:

Corporate Governance and Entity Management

  • Supervise legal entity formation, management and maintenance in multiple jurisdictions within the US and abroad
  • Coordinate with local counsels and corporate secretaries in various jurisdictions to ensure good standing of multiple subsidiaries
  • Maintain corporate entity management system, including corporate books and records at the parent company and subsidiaries
  • Assist with preparing presentation materials for board meetings and drafting board and shareholder consents/resolutions at the parent company and subsidiaries
  • Review board meeting minutes at the parent company and subsidiaries
  • Support the Legal Team and HR Team with employee equity administration at the parent company and subsidiaries
  • Act as a Legal Team contact for leadership and Board of Directors, including coordinating with stakeholders to resolve questions, gather information, and take action on deadlines, compliance forms, and other issues
  • Oversee outside counsel expense reporting and billing


Corporate Paralegal Management and Support

  • Manage and supervise Legal Team Paralegal
  • Manage maintenance and organization of corporate files
  • Support Legal Team on corporate and financing transactions, including due diligence, corporate approvals, and related securities law filings
  • Project manage ad-hoc cross-departmental projects involving HR, Tax, Accounting and Finance where the Legal Team is the project coordinator


Contracts and Operations

  • Support oversight of legal operations for the Legal Team to ensure delivery of high-quality legal services to the organization
  • Serve as a primary point of contact for the Legal Team on legal inquiries, and managing internal systems to triage legal requests and inquiries and delegate to the appropriate attorney
  • Support the Legal Team on the contracting processes, from contract drafting to execution, filing and contract management database management
  • Act as a Legal Team contact for employees regarding the contract review, execution, and database searching process


Risk and Compliance

  • Support Legal Team in maintaining robust compliance program, including employee trainings and certifications
  • Prepare initial drafts of SEC Form 3/4, Form 144, and basic 8-K filings
  • Sit as representative of Legal Team on certain internal committees, task forces, and priority initiatives as determined by the General Counsel
  • Perform legal research and assist with proofreading contracts, compliance policies, agreements, and Memorandum of Law
  • Perform other duties as assigned by the General Counsel and Legal Team



Requirements:

  • 4+ years of paralegal and legal operations experience at a top law firm and/or in-house, preferably providing corporate and transactional legal support to companies in the biotechnology, pharmaceutical, and/or healthcare technology industries. Experience working with publicly traded companies a plus.
  • Experience managing other paralegals
  • Experience with corporate entity transactions in foreign jurisdictions, and experience supporting legal teams on corporate and financing transactions. Experience with corporate entities in foreign jurisdictions is a plus.
  • Experience drafting form board meeting minutes and board and shareholder consents and resolutions
  • Ability to communicate with various levels of management and staff
  • Strong client service orientation with proven experience effectively supporting internal clients
  • Excellent interpersonal and communication skills are required
  • Entrepreneurial spirit and willingness to own tasks big and small, including willingness to roll up your sleeves to do what is needed to get tasks done
  • Knowledge of Microsoft Office, including proficiency in Excel and PowerPoint, required

  • Head of Legal Operations Manager

    1 week ago

    New York, New York, United States Core Staffing Full time

    Job Title: Head of Legal OperationsCore Staffing is seeking a highly skilled and experienced Head of Legal Operations to join our team. As a key member of our Legal Team, you will be responsible for managing the day-to-day operations of the Legal Department, ensuring the smooth delivery of high-quality legal services to the organization.Key...

  • Head of Legal Operations

    5 days ago

    New York, New York, United States Captions Full time

    Head of Legal OperationsCaptions is a cutting-edge AI-powered creative studio that empowers creators worldwide to make their video content stand out. As a key member of our team, you will play a pivotal role in shaping the company's legal strategy and ensuring seamless operations. Our NYC-based team is passionate, experienced, and dedicated to innovation....

  • Head of Legal Operations

    4 weeks ago

    New York, New York, United States Captions Full time

    Job DescriptionCaptions is a cutting-edge AI-powered creative studio that empowers creators to make their video content stand out. As a leading player in the industry, we're on a mission to empower the next billion creators.We're a team of ambitious, experienced, and devoted professionals based in NYC, working together to drive innovation and growth. As a...

  • Head of Legal

    7 days ago

    New York, United States Captions Full time

    Captions is the AI-powered creative studio. Millions of creators around the world have used Captions to make their video content stand out from the pack and we're on a mission to empower the next billion. Based in NYC, we are a team of ambitious, experienced, and devoted engineers, designers, and marketers. You'll be joining an early team where you'll have...

  • Head of Legal

    2 days ago

    New York, United States Captions Full time

    Captions is the leading video AI company, building the future of video creation. Over 10 million creators and businesses have used Captions to create videos for social media, marketing, sales, and more. We're on a mission to serve the next billion. We are a rapidly growing team of ambitious, experienced, and devoted engineers, researchers, designers,...

  • Head of Legal

    4 weeks ago

    New York, United States Captions Full time

    Job DescriptionJob DescriptionCaptions is the AI-powered creative studio. Millions of creators around the world have used Captions to make their video content stand out from the pack and we're on a mission to empower the next billion. Based in NYC, we are a team of ambitious, experienced, and devoted engineers, designers, and marketers. You'll be...

  • Head of Legal Operations

    1 day ago

    New York, New York, United States Captions Full time

    Lead Legal Operations at CaptionsCaptions is a cutting-edge AI-powered creative studio on a mission to empower the next billion creators. We're seeking an experienced and strategic legal professional to lead our legal operations and collaborate with our teams to enhance and streamline our business while mitigating legal and risk factors.ResponsibilitiesLead...

  • Head of Legal Operations

    1 week ago

    New York, United States Core Staffing Full time

    Our client is seeking a full-time Manager, Legal Operations to join their Legal Team. The successful candidate will be responsible for managing operations and administrative support for allof the corporate, governance, and contracting work of the company's Legal Team.Key Responsibilities:Corporate Governance and Entity ManagementSupervise legal entity...

  • Head of Banking Operations

    1 month ago

    New York, New York, United States Amalgamated Bank of NY Full time

    Head of Banking OperationsAn exceptional opportunity exists at Amalgamated Bank for a Head of Banking Operations. The successful candidate will provide strategic leadership and oversight for all operational functions within the banking sector. Key responsibilities include collaborating on the development of divisional strategies, executing critical...

  • Head of Legal Operations

    4 weeks ago

    New York, New York, United States Scale Microgrids Full time

    Exciting Opportunity for a Director of Legal AffairsAbout Scale Microgrids:We are an innovative and rapidly expanding organization in the distributed energy sector, committed to delivering cutting-edge clean energy solutions to our clientele. Supported by a global private equity firm, we provide a distinctive platform that is transforming the decentralized...

  • Head of Legal, M&A

    3 months ago

    New York, United States ETC Search Full time

    Our client are a diversified energy company looking to recruit a lawyer as Head of Legal, M&A in their busy New York based legal team.The business has enjoyed significant success over the last few years and is looking to continue this by growing further through acquisition. They have an extensive slate of deals that they are working on and are looking for an...

  • Head of Legal Operations

    3 days ago

    new york city, United States Core Staffing Full time

    Our client is seeking a full-time Manager, Legal Operations to join their Legal Team. The successful candidate will be responsible for managing operations and administrative support for allof the corporate, governance, and contracting work of the company's Legal Team.Key Responsibilities:Corporate Governance and Entity ManagementSupervise legal entity...

  • Head of Global Financing Operations

    13 hours ago

    New York, New York, United States Natixis Corporate & Investment Banking Full time

    Job Title: Head of Global Financing OperationsThe Head of Global Financing Operations will report directly to the Head of Operations (Americas) and will be responsible for all operational support of the bank's commercial financing business.This role will oversee four teams in FinOps: Loan Administration, Deal Management, Loan Booking, and Agency & Servicing,...

  • Head of Collections Legal Expert

    6 days ago

    New York, New York, United States PayPal Full time

    Job Title: Head of Collections LegalPayPal is seeking a highly skilled and experienced attorney to lead its collections legal team. The successful candidate will have a strong background in debt collection laws, regulations, and related legal issues at federal, state, and local levels.Key Responsibilities:Counsel clients on debt collection laws, regulations,...

  • Head of Legal and Compliance

    7 days ago

    New York, New York, United States Vista Equity Partners Full time

    Job SummaryVista Equity Partners is a leading global investment firm that exclusively invests in enterprise software, data, and technology-enabled organizations. We are seeking a highly skilled and experienced professional to join our team as the Head of Legal and Compliance Technology.Key ResponsibilitiesProvide leadership and vision to the HR, Compliance,...

  • Head of Legal Education Programs

    1 month ago

    New York, New York, United States Kaplan Full time

    Job Title Head of Legal Education Programs Job Description Kaplan has been a leader in the education sector for over 80 years, blending educational excellence with technological innovation. Our mission is to foster collaboration and creativity, ensuring a premier educational experience while cultivating a supportive work environment. We are currently seeking...

  • Head of Global Financing Operations

    2 weeks ago

    New York, New York, United States Natixis Full time

    Job Title: Head of Global Financing OperationsNatixis is seeking a highly experienced and skilled professional to lead our Global Financing Operations team. As the Head of Global Financing Operations, you will be responsible for overseeing the operational support of our commercial financing business, ensuring that our processes are efficient, effective, and...

  • Legal Representative

    2 months ago

    New York, United States Realty Operations Group Full time

    Job DescriptionJob DescriptionResidential Legal RepresentativeRealty Operations Group is a leading shared services property management company dedicated to providing best in class management and administrative support to its select client roster. At Realty Operations Group, we maintain a superior team of professionals united by a common commitment to the...

  • Temporary Legal Operations Director for Top Financial Services Company

    2 weeks ago

    New York, United States Tower Legal Solutions Full time

    Our client, a top international financial company with offices in NYC, is seeking a temporary Director of Legal Operations to cover for a leave. The role will manage a team of 6. This role is pivotal in managing and optimizing our legal operations, ensuring compliance, and mitigating operational risks. The ideal candidate will have a strong background in...

  • Temporary Legal Operations Director for Top Financial Services Company

    2 weeks ago

    New York, United States Tower Legal Solutions Full time

    Our client, a top international financial company with offices in NYC, is seeking a temporary Director of Legal Operations to cover for a leave. The role will manage a team of 6. This role is pivotal in managing and optimizing our legal operations, ensuring compliance, and mitigating operational risks. The ideal candidate will have a strong background in...