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Protocol Administrative Professional

2 months ago

Huntsville, United States MDW Associates, LLC Full time

MDW is seeking candidates at various levels to provide protocol support to our Missile Defense Agency (MDA) client at Redstone Arsenal, AL. The Protocol Specialist is responsible for providing assistance in coordinating, planning, and executing all aspects of protocol functions, objectives, and initiatives. Events supported include ceremonies for promotions, change of commands, retirements and other events. The candidate must be near-site as the role requires 2 to 3 days per week on-site.

The Protocol Specialist will be responsible for the following:

  • Assist in the planning and coordinating of all aspects of visits by Distinguished Visitors, Very Important Persons (VIPs, includes general and other flag officers and high-ranking civilian employees), and other official visitors.
  • Provide administrative, protocol, and event management support and oversight to include award ceremonies, retirements, and other internal events.
  • Assist in the coordination and arrangements for events to include facilities, speakers, graphics, scripts, guest list, invitations, seating arrangements, flags, rendering of honors, decorations, receptions/receiving lines, menu selections, event set-up/clean up, etc.
  • Assist in preparing itinerary for official visitors ensuring all arrangements for escort service, meetings, transportation, etc. have been properly coordinated and all responsible parties advised.
  • Provide briefs concerning special plans and procedures pertaining to visits.
  • Participate in required planning meetings as required.
  • Assist in tracking of official visitors to coordinate office space and parking.
  • Reserving office and conference space for events.
  • Review detailed plans to ensure consistency with established policies and procedures.
  • Maintain files on visits, awards, ceremonies, and presentations conducted.
  • Coordination of external visitor base access and badges.
Clearance Requirement(s):
  • Candidates for this position must currently possess an Active US DoD Secret Clearance (or higher)
Education Requirement/Required Years of Experience:
  • We are recruiting candidates with various levels of experience. Your answers to the job questions will help us determine which positions you are qualified for.
Company Description

Incorporated in 2012, MDW is a small business headquartered in Washington, DC with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:
  • Strategic Planning
  • Cost Estimating
  • Budget Programming and Justification
  • Budget Execution
  • Acquisition Management
  • Financial Systems Support & Integration
MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:
  • Health
  • Dental
  • Vision
  • Group Life Insurance/Long Term Disability/Short Term Disability
  • Retirement/401(k)
  • Flexible Leave Policy

All information will be kept confidential according to EEO guidelines