Marketing and Administrative Assistant

3 weeks ago

charlotte, United States Cambridge Properties, Inc. Full time

The ideal candidate will exhibit high standards, excellent communication skills, taking initiative, and prioritize daily tasks. This position includes responsibilities for supporting and helping to manage various real estate functions and activities of the office related to development, marketing and document management.

 

This position is required to work in person at Cambridge's main office in Charlotte, North Carolina.


 Primary Responsibilities:

  • Administrative and Office Support

• Word processing/ document preparation

• Daily mail sorting/distribution

• Deposit and delivery of checks 

• Handle outbound mail, FedEx courier

• Property ownership research

• Demographic research

• Maintain office supplies/ break room

• Schedule and meeting coordination

• Answer phones and transfer calls

• Receive and greet visitors with a positive and helpful demeanor

• Notarize legal documents/ recordation

• IT support/ submit tickets to the IT team

• Travel coordination and booking


2. Marketing

• Designing and preparation of real estate marketing brochures

• Research market data and run demographics through ESRI and/or Placer.ai

• Prepare site competition maps

• Mapping of neighborhoods within defined trade areas  

• Updating and maintaining Cambridge’s website

• Posting and management of Cambridge’s social media accounts (LinkedIn and Instagram)

• Assisting the development and leasing team in marketing available properties

• Set up and break down convention booth and presentation materials

• Design and bid out Cambridge branded marketing materials 


3. Document Management

• Manage document/file management (electronic and hard copy) system, development, and transaction-related documents

• Document filing (electronic and hard documents)

• Delivery/ pick up of plans with municipalities and vendors

• Contract and lease critical date management


Qualifications:

Technical Skills

1. Proficient in Microsoft Office Applications. (Word, Excel, PowerPoint, Outlook, Teams)

2. Proficient in Adobe Photoshop, InDesign and/or Illustrator (or similar)

3. Familiarity with office equipment, functions

4. Electronic document management methodology

5. North Carolina notary certificate (or willing to obtain certificate)

6. Prefer experience in WordPress


Marketing

1. Familiarity with GoogleEarth, demographic GIS applications

2. Knowledge of digital marketing, including email campaigns and website maintenance


Interpersonal

1. Maintain all development, financial, and personnel information in strict confidence.

2. Work in a positive, effective manner with Cambridge personnel.

3. Team player with the ability to work independently.

4. Communicate any work/personal issues professionally and appropriately.

5. Demonstrate honesty and integrity in all business activities.

6. Represent Cambridge professionally when interacting with others.


General Experience

1. Prefer experience with real estate and office administration

2. Prefer experience drafting and reviewing legal documents

3. Strong attention to detail

4. High level of organization



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