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Office Manager

1 month ago

Renton, United States The Salvation Army Northwest Division Full time

Description DEPARTMENT: Renton corps POSITION TITLE: OFFICE MANAGER STATUS: Non-Exempt Full Time 40 Hours REPORTS TO: Corps Officers SALARY: $25.00 (Hourly) POSITION SUMMARY This position assists the corps officer with all business-related matters needed in the daily operations of the local corps and assistance programs. The Office Manager shall provide direct coordination of all business administration matters of the Family Services/Food Bank and the Corps operations in the areas of office administration, bookkeeping, property and equipment, media support, human resource matters, business contracts, labor, and industry compliance, ensuring FASB compliance and the successful implementation of Salvation Army policies and procedures. EDUCATION AND WORK EXPERIENCE At least two years of college education or a minimum of 2 years experience in business administration leadership in a non-profit organization. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Knowledge of standardized but moderately complex procedures and operations requiring training and experience Skill to apply and ensure enforcement of policies and procedures in business operations Excellent interpersonal and communication skills with the public, volunteers, and co-workers in an intercultural environment. Capable of organizing and completing duties with minimal supervision. Ability to work in a fast-paced environment and maintain poise under pressure Excellent telephone skills and etiquette. Ability and willingness to maintain confidentiality. Must show respect for other employees, associates, and clients. Ability to gain (and maintain) approval as a driver of Salvation Army Vehicles in accordance with Risk management protocols Hold Washington Driver's license. Must be able to comprehend assignments and meet deadlines. Well-organized, multi-tasking, self-motivated, detail-oriented, and flexible. Knowledge of filing and record-keeping systems. Knowledge of property and equipment maintenance. Strong use of the English language in verbal and written communication skills, including spelling and grammar. Availability to work overtime during critical seasons (Christmas season). Strong Computer skills include: The ability to operate comfortably within a computerized business environment. Working knowledge of Microsoft software. (Access, Excel, Outlook, PowerPoint, Publisher, and Word) Working knowledge of integrated database applications and ability to use new software programs with basic training. General accounting or bookkeeping knowledge Familiar with HR routines, AP workflow system, TSAMM, and general office activities. Ability to gather and record information accurately, including meeting minutes. Must possess a strong work ethic, demonstrated initiative, and flexibility in meeting the needs of the position in cooperation with all departments. Proactive in tackling issues related to the scope of responsibilities providing immediate feedback to supervision on tasks accomplished. Strong analytical and research skills. Proficient keyboard skills of at least 60 wpm. ESSENTIAL OFFICE DUTIES AND BUSINESS RESPONSIBILITIES Social Services is the mainstream of The Salvation Army Renton Corps Operations in Renton. The Office Manager will support such activities by excelling in the coordination of: OFFICE ACTIVITIES Answer, direct and return phone calls timely. Sort, process, and record all incoming mail. Prepare outgoing mail to include bulk mailings and mail merges. Ensure that all incoming funds are properly recorded and deposited in a timely manner. Process monthly Gifts-In-Kind log. Maintain office logs. Maintain and update contact information. Monitor office supplies inventory and order replacement supplies as necessary. Prepare gener