Office Manager

2 weeks ago

cambridge, United States Harvard Partners, LLP Full time

As the Office Manager for an emerging company in the sustainable energy consulting and investing business, you’ll oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. We are seeking someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace. Candidates must live within commutable distance to Cambridge, MA to support a hybrid working environment and be onsite as required


Responsibilities

  • Support company operations by maintaining office systems.
  • Help identify suitable office space and assist in closing the rental agreement and setting the office settings.
  • Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
  • Define procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
  • Assisting in travel arrangements and scheduling meetings.
  • Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Supports a Hybrid working environment in Cambridge, MA
  • Presence will be required for events, and support with meetings with clients.

Qualifications:

  • Proficiency with common office software and customer relationship management tools.
  • Ability to multitask, prioritize to-dos, and maintain an organized office environment.
  • Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
  • Ability to identify and resolve issues related to office operations, facilities, or staff.
  • Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
  • Experience supervising staff, delegating tasks, and providing training and mentorship.
  • Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
  • Ability to manage budgets, track expenses, and ensure financial compliance.
  • Efficiently manages time and deadlines to ensure smooth office operations.
  • Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
  • Comfort with changing priorities and a dynamic work environment
  • High school diploma, GED, or equivalent
  • Skilled in GoogleWorks management, MS Excel and MS PowerPoint.
  • Two to three years' experience in an office setting manager.

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