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Administrative Specialist

4 months ago

Tulsa, United States Oklahoma State University Full time
Position Details

Req ID:

req17343

Position Title:

Administrative Specialist

Position Type:

Staff Full-Time

Position Number:

GS9812

OSU Campus:

Tulsa - Center for Health Sciences/OSU Medicine

Department:

Center for Indigenous Health

Location Address:

1111 W. 17th St.
Tulsa, Oklahoma, 74107
United States

Hiring Supervisor:

Hiring Range:
(Contingent upon available funding):

17.50 - 19.65, Hourly

Work Schedule:

Typically 8 hours/day, 5 days/week

Faculty Appt Period:

Job Summary:

This is a Grant funded role

Job Summary:
TheCenter for Indigenous Health Research and Policy at Oklahoma State UniversityCenter for Health Sciences is a leading research center for Indigenous health.Our research funding totals more than $10 million, including four active R01randomized intervention trials funded by the National Institutes of Health. Wealso house the Center for Indigenous Innovation and Health Equity, funded bythe Office of Minority Health, which provides training in research andintervention for American Indian and Alaska Native communities across the US.

Thisposition will provide essential support for research projects within the Centerfor Indigenous Health Research and Policy (CIHRP). This position will assistwith human subjects applications and management as well as developing studyprotocols. This position will assist with data management and collection,preparing manuscripts for publication, budget maintenance, and day to day studyoversight.

Responsibilities can include:
- Point person for local data and network data. Collectand organize site data
- Electronically submit research documents to theUniversity study site
- Monitor upcoming tasks at the project site
- Gather, record, scan, organize and transcribe researchstudy data
- Attend site meetings and weekly all-staff teammeetings
- Assist in the day-to-day implementation of all studyprocedures for recruitment, study intervention, and data collection,maintain tracking progress to ensure study progress along withestablished timelines and implementation of the - research protocol
- Recruit and screen new participants for projects andresearch. Present all informed consent material for each new participant,ensuring each participant understands the study, the data that is beingcollected, and confidentiality
- Perform data collection (questionnaires, observationaldata, medical records, record audio, video, etc.) Ensure data is properlystored according to policy and procedure
- Administer the study intervention program and followsall data collection protocols
- Maintain project files and participant's documentsorganization system ensuring compliance to IRB regulation.Maintain confidentiality of participant records
- Assist in communicating with community agencies(clinics, labs, etc.)
- Assist with purchasing including purchase requests,ordering, and reimbursements
- Assist with travel requests, arrangements, and travelreimbursement requests
- Ship materials as needed to project sites
- Assist with coordination of payments to participantsand billing procedures related to study visits including purchasing, tracking,distributing, and internal audit
- Travel as needed
- Other duties as assigned

Environmental Hazards:
Typical Office Setting

Physical Requirements:
Ability to lift and carry 8-10 pounds, stoop, reach, stand, walk,finger, grasp, feel, talk, hear, see and perform repetitive motions with orwithout reasonable accommodations.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Required:
- Bachelor's degree or equivalent experience
- Two (2) years of college-level course work in a relevant academicarea or equivalent experience
- One (1) year of appropriate experience OR equivalent education/experience

Skills, Proficiencies, and Knowledge:
- Proficient with MS Office software, including Word andExcel
- Must have strong written/oral communication andorganizational skills and the ability to work independently and as partof a team on multiple projects
- Work hours must be flexible to include evenings andweekends when necessary
- Possession of a valid and current driver's license bythe time of hire

Preferred:
- Knowledge of and experience in working with AmericanIndian and Alaska Native communities
- Experience working in a research environment
- Excellent proofreading skills, and strong attention todetail
- Experience working with internet applications