Office Manager

2 weeks ago

Newport Beach, United States Evolus Full time

Evolus is a performance beauty company with a customer-centric approach focused on delivering breakthrough products. We are seeking a highly motivated, organized, and proactive individual to serve as the Office Manager at the Evolus Headquarters. This individual is someone who can thrive in a fast-paced, collaborative environment to help maintain our Evolus HQ office space, support coordination of onsite events, and enhance the overall Evolus Experience and Employee Experience. In this role, you will be challenged to drive the success of Evolus to build a brand like no other. Key Responsibilities of the Office Manager Role: Champion the Evolus employee and HQ experience Provide support to office enhancement and expansion activities including Evolus task management, raising PO’s and ensuring contracts and invoices are managed in a timely manner Manage space planning for employee and team seating arrangements Responsible for end-to-end coordination of onsite meal catering (breakfasts, lunches, events) Responsible for office maintenance (kitchen, bathroom, conference rooms, service elevator, injection room) Support the implementation and maintenance of workplace policies and procedures to ensure they meet the most current regulatory requirements Organize, coordinate and oversee employee and Friends and Family injection days Partner with The Irvine Company and Facilities Management service providers to ensure janitorial, repairs & maintenance, shipping & receiving and move operations are efficient, effective and meet the contractual obligations Ensure compliance and effective execution for emergency preparedness Fulfill the role of Fire Warden for HQ Assist with workplace initiatives and programs (some weekends) Proactively identify and recommend opportunities that focus on cost reductions, efficiencies, quality improvement, risk mitigation, industry, as well as and supply trends and other relevant factors Manage the facilities email box and all office related communications Anticipate needs and proactively bring together resources to fulfill those needs Assist in various projects as needed Provide back-up support for Reception as needed Executive Assistant Support: Provide EA support to a limited number of key executives (approx. 20% of time allocated) Skills and Qualifications Required for this Role: High School Diploma, GED equivalent required 5+ years of experience in an office administrator or receptionist role High level of proficiency in Microsoft Suite: Excel, Word, PowerPoint, Outlook, etc. High degree of professionalism and tact to handle sensitive and confidential information Meticulous attention to detail and ability to multi-task; excellent organizational and time management skills Proven ability to develop and execute complex projects on schedule and on budget Ability to take initiative, use good judgment and demonstrate a strong sense of urgency Office Location: Newport Beach, CA (Tu – Th on site; M & F onsite as required) Compensation: The expected hourly pay for this position is $38 - $47. Your actual base salary will be determined on a case-by-case basis and may vary based on several considerations including but not limited to role relevant knowledge and skills, experience, education, certifications and more. Benefits: We offer more than just a paycheck, and your base salary is just the start Stay happy and healthy with our competitive suite of medical, dental and vision benefits. We also provide employer covered life insurance, short-term disability, 401k match, mental health resources, flexible paid time off, and additional perks including catered meals and a fully stocked kitchen. Company Culture: Evolus takes pride in being a company on the forefront of innovation and is committed to conducting its business with integrity, professionalism, and social responsibility. We promote a culture of inclusion, respect, collaboration, and community. Join our team and see for yourself EOE M/F/D/V. For more information, please visit our website at www.evolus.com #J-18808-Ljbffr

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