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Administrative Assistant

1 month ago

Ventnor City, United States CAMCO Property Management Full time

CAMCO Property Management is actively seeking an Administrative Assistant to join our committed team in Ventnor City, NJ. This role requires 32 hours a week and occasional weekends. The administrative assistant will be responsible for assisting the Community Manager to ensure properties are maintained and operated in accordance with the objectives of each Association and the Company. CAMCO, a renowned company, has been recognized for excellence with awards like Best Places To Work 2023 and 2024 (Medium Size Company) and the Soaring 76 award. Responsibilities: Responsibilities include, but are not limited to: Administrative Support: • Assist the Community Manager in day-to-day administrative tasks. • Maintain accurate records of homeowner information, correspondence, and meetings. Communication: • Communicate with homeowners, board members, and vendors as needed. • Assist in preparing and distributing newsletters, notices, and other communications. Rules and Regulations Enforcement: • Assist in enforcing community rules and regulations. • Work with homeowners to address violations and ensure compliance. Vendor Management: • Liaise with vendors for maintenance, repairs, and other services. • Obtain and evaluate vendor bids, ensuring cost-effective solutions. Financial Support: • Assist in budget preparation and financial reporting. • Process invoices, monitor accounts, and assist with collection efforts. Resident Services: • Address homeowner inquiries and concerns promptly and professionally. • Assist in resolving disputes among homeowners when necessary. Administrative Duties: • Manage and maintain community records, including resident information, financial records, and governing documents. • Coordinate board meetings and assist with agendas and report preparation where applicable. Emergency Response: • Collaborate with the Community Manager in handling emergencies and unforeseen events. • Ensure proper communication and coordination during crisis situations. Qualifications: • Candidate must be fluent in English and Spanish • Proven experience in administrative roles • Strong organizational and multitasking skills. • Excellent communication and interpersonal abilities. • Proficient in Microsoft Office Suite – Outlook, Excel, Word. Compensation: $23 hourly

• Responsibilities include, but are not limited to:Administrative Support: •   Assist the Community Manager in day-to-day administrative tasks. •   Maintain accurate records of homeowner information, correspondence, and meetings.Communication: •   Communicate with homeowners, board members, and vendors as needed. •   Assist in preparing and distributing newsletters, notices, and other communications.Rules and Regulations Enforcement: •   Assist in enforcing community rules and regulations. •   Work with homeowners to address violations and ensure compliance.Vendor Management: •   Liaise with vendors for maintenance, repairs, and other services. •   Obtain and evaluate vendor bids, ensuring cost-effective solutions.Financial Support: •   Assist in budget preparation and financial reporting. •   Process invoices, monitor accounts, and assist with collection efforts.Resident Services: •   Address homeowner inquiries and concerns promptly and professionally. •   Assist in resolving disputes among homeowners when necessary.Administrative Duties: • Manage and maintain community records, including resident information, financial records, and governing documents. •   Coordinate board meetings and assist with agendas and report preparation where applicable.Emergency Response: •   Collaborate with the Community Manager in handling emergencies and unforeseen events. •   Ensure proper communication and coordination during crisis situations.