Executive Assistant to the Chief Operating Officer

3 weeks ago

new york city, United States First Look Media Full time

First Look Media is seeking a highly organized Executive Assistant to provide administrative duties for the company's Chief Operating Officer. The ideal candidate will be proactive and anticipatory in approach, possess excellent judgment, pay a high attention to detail, exemplify an energetic, poised, and positive demeanor, and demonstrate the ability to balance multiple priorities.


Responsibilities:

  • Plan, coordinate, and ensure that the COO’s schedule is effectively constructed with an eye to supporting expressed priorities.
  • Work closely with the COO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
  • Handle basic administrative duties: travel, expense reports, creation and maintenance of documents.
  • Assist in project management across all studio groups, productions, investments, business development, finance, legal, HR, technology and facilities.
  • Assist in coordinating the agenda of senior management team meetings, and all staff meeting.
  • Manage external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
  • Other appropriately related projects/duties as assigned.


Qualifications:

  • Bachelor's Degree with at least 1-2 years administrative exposure, preferably in the media/entertainment industry
  • Excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong sense of teamwork.
  • Ability to operate independently and remotely from a supervisor.
  • Advanced skills in Microsoft Office, including Word, PowerPoint and Excel.
  • Proficient with technology including mobile devices.
  • High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.


We are an Equal Opportunity Employer - People of color, people with disabilities, women, and LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.

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