Purchasing Supervisor

Job Reference Number: 24976
Employment Type: Full-Time
Segment: Dining & Events
Brand: Constellation
State: New York (US-NY)

Constellation Culinary Group at The New York Botanical Garden is a premier dining and event venue known for exceptional cuisine and hospitality. Located on a stunning 250-acre property, we provide an elevated dining experience across multiple outlets, including a Caf, Restaurant, Concessions, and special events. Our commitment to sustainability and innovation aligns with the Gardens mission to foster a connection between people, plants, and the environment. We are seeking a Purchasing Supervisor (Purchasing Manager) to join our dynamic team.

Compensation is $25-$28 an hour.

What Youll Do:

This is an exceptional opportunity for a highly skilled purchasing professional with a passion for sustainability and high standards of excellence. The Purchasing Supervisor will be instrumental in ensuring that all food, beverage, supplies, and equipment are procured with a focus on quality, cost-efficiency, and sustainability, aligning with our dedication to regenerative and carbon-neutral practices.

Key Responsibilities:

Strategic Purchasing & Inventory Management:

Oversee the purchasing of food, beverages (alcoholic and non-alcoholic), snacks, operating supplies, and equipment for a multi-unit property, including the Caf, Restaurant, Concessions, and Event spaces.

Monitor inventory levels and ensure timely ordering to maintain optimal stock without over-purchasing, minimizing waste and improving cost efficiency.

Develop and implement effective procurement strategies that balance quality with budget requirements, ensuring the best possible pricing and terms.

Vendor Relationships & Sourcing:

Build and maintain relationships with local, national, and international suppliers to ensure access to premium and sustainably sourced products.

Source new products that align with NYBGs sustainability goals, including organic, carbon-neutral, and regenerative products.

Negotiate pricing, contracts, and terms with vendors to secure the best value and favorable payment terms for the organization.

Evaluate suppliers performance regularly to ensure consistent delivery of high-quality goods and services, addressing any issues promptly.

Coordination & Communication:

Collaborate closely with the General Manager, Assistant General Manager, Executive Chef, Executive Office, and other department heads to align on purchasing needs, budget goals, and upcoming events.

Coordinate with department heads to anticipate product needs for seasonal menus, special events, and exhibitions, ensuring timely delivery and readiness.

Facilitate communication between culinary teams and suppliers to ensure proper understanding of quality standards, product specifications, and delivery expectations.

Sustainability & Ethical Sourcing:

Work alongside the General Manager to secure products that align with NYBG and Constellation Culinary Groups sustainability initiatives, including regenerative, locally-sourced, and carbon-neutral products.

Promote responsible sourcing practices by selecting products that minimize environmental impact and support local communities.

Implement waste-reduction strategies through the purchasing process, such as sourcing reusable or recyclable packaging and materials.

Financial Oversight & Reporting:

Prepare and manage budgets for all purchasing activities, ensuring alignment with financial targets and company goals.

Analyze market trends, pricing variations, and cost-saving opportunities, providing regular reports and recommendations to the General Manager Purchasing Manager and Executive Team.

Maintain accurate records of purchases, inventory levels, supplier agreements, and contracts.

Conduct monthly inventory audits, reconciling discrepancies, and providing actionable insights for improving purchasing efficiency.

Operational Excellence:

Supervise the receiving of goods, ensuring that deliveries meet the quality and quantity specified in purchase orders, and that any discrepancies are addressed promptly.

Develop and implement standard operating procedures (SOPs) for purchasing and inventory management to streamline processes and ensure consistency across all units.

Train and guide staff on proper handling, storage, and management of inventory to maintain product quality and compliance with food safety standards.

Team Leadership & Development:

Lead, mentor, and inspire a small team responsible for receiving and inventory management, fostering a culture of excellence and accountability.

Provide ongoing training to staff on new products, sustainability practices, and inventory best practices.

Encourage a collaborative work environment, ensuring seamless communication between purchasing, culinary, and operations teams.

Qualifications:

- Proven experience in a Purchasing Manager or Supervisor role within the hospitality industry, managing procurement for multi-unit operations.

- Strong knowledge of sustainable and regenerative sourcing practices.

- Experience in negotiating contracts, managing vendor relationships, and achieving cost savings.

- Familiarity with inventory management systems and software.

- Ability to handle multiple projects simultaneously, prioritize tasks, and meet deadlines.

- Excellent communication and organizational skills, with attention to detail.

- Ability to work collaboratively with diverse teams and adapt to evolving operational needs.

Skills:

- Negotiation & Vendor Management: Skilled in negotiating favorable terms with suppliers while maintaining long-term, mutually beneficial relationships.

- Strategic Thinking: Ability to anticipate the needs of multiple outlets and adapt purchasing strategies accordingly.

- Financial Acumen: Strong understanding of budget management, cost control, and financial analysis related to purchasing activities.

- Analytical Skills: Ability to analyze inventory data, market trends, and supplier performance to drive informed purchasing decisions.

- Sustainability Focus: Passionate about sourcing environmentally friendly products and reducing the companys ecological footprint.

- Adaptability: Thrives in a fast-paced, dynamic environment and adjusts quickly to changes in demand or supply chain challenges.

What We Offer:

- Opportunity to work in a prestigious, eco-conscious venue like the New York Botanical Garden, with a focus on plant-forward, high-quality cuisine.

- Professional growth and the chance to work with industry-leading chefs in a supportive, team-oriented environment.

- Competitive salary and benefits, including health insurance, paid time off, and access to learning opportunities within the company.

- A commitment to your development, with opportunities to advance within Constellation Culinary Group and Elior North America.

Our Benefits:

- Medical (FT Employees)

- Dental

- Vision

- Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity

- Discount Program

- Commuter Benefits (Parking and Transit)

- EAP

- 401k

- Sick Time

- Holiday Pay (9 paid holidays)

- Tuition Reimbursement (FT Employees)

- Paid Time Off

About Constellation Culinary Group at New York Botanical Garden

Our mission is to craft a future where exceptional culinary experiences are both delicious and environmentally responsible. We are dedicated to minimizing our ecological footprint while maximizing flavor, enhancing our positive impact on the planet and society.

Our Commitment:

People: We prioritize the well-being of our employees, customers, and communities. We foster a supportive work environment where every team member can thrive.

Performance: By reducing waste, improving efficiency, and offering sustainable options, we maintain our financial health while staying true to our values.

Planet: We are committed to sustainable sourcing, composting, and reducing our overall environmental impact.

Join us in our mission to make every meal a step towards a more sustainable future.

Why Work Here:

Focus on Sustainability: Be part of a team that is passionate about creating a positive environmental impact through plant-forward cuisine.

Professional Growth: Work alongside leading professionals and gain valuable experience in sustainable culinary practices.

Community and Culture: Join a community that values work-life balance and a fulfilling work environment.

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience youve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.

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