Contracts Coordinator

Overview

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SUMMARY

Bering Straits Native Corporation (Company) is currently seeking a qualified Contracts Coordinator.   The primary working location is in the Company’s Anchorage, Alaska, office with a hybrid schedule, working remotely from home a maximum of two days per week. 

This position is responsible for supporting the Company’s Contracts Department by preparing contractual agreements utilizing Company template forms, entering contractual information in the Company’s systems, and assisting with quality control monitoring of the Company’s agreements.  The Contracts Coordinator may assist with the preparation of non-disclosure agreements, teaming agreements, consulting agreements, subcontracts and other formal documents for a variety of project types.  This is a direct report to the Director of Contracts and Legal Administration that will work directly with the entire Contracts Department team in an administrative support role.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Provides day-to-day contract administration support for the Contracts Department, including preparing non-disclosure agreements, teaming agreements, subcontracts, consulting agreements, and other formal documents utilizing Company templates for a variety of project types as assigned.
• Prepares and negotiates subcontracts and other contract agreements in accordance with the Company’s policies and procedures, including coordination between executive management, counsel, subcontractors, consultants, and customers to execute contracts that effectively manage risk for the Company.
• Maintains current contract and subcontract information in the Company’s Contract Management system in accordance with Company policies and procedures.
• Maintains contracts, subcontracts, and related files/records in a central repository of record in accordance with Company policies and procedures. These files must be maintained for audit review.
• Updates contract files when the parties sign change orders or modifications, and preserves critical communications concerning disputes, deliveries, claims, changes, or performance issues.
• Prepares and disseminates information regarding contract status, compliance, modification, and termination to legal counsel. Notifies management team of executed changes.
• Participates in audits of contracts for compliance with internal controls and procedures, the FAR, Government regulations, and state law.
• Ensures all compliance reports are submitted or dispatched accurately and timely in accordance with contract and corporate requirements.
• Dispatches contract information to department representatives as needed to support procedural requirements. Maintains logs to track disposition of information and maintain complete files.
• Maintains and updates contractor manpower reporting in the System for Award Management (SAM) for assigned subsidiaries.
• Works with the corporate Legal department as well as the Business Development/Operations Groups to structure contracts that effectively manage risk for the company.
• Corresponds with internal and external customers. This includes working with customers to coordinate modifications and working with Finance/Accounting department to ensure there is adequate funding for incrementally funded projects.
• Coordinates contract administration between executive management, attorney, subcontractors, consultants and customers.
• Manages and updates BSNC’s standard operating procedures for contract administration in coordination with the Director of Contracts/Legal Administration or General Counsel.
• Other duties as assigned.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)

• Must be proficient with the application and knowledge of the FAR, DFARS, Service Contract Act, Davis Bacon Act, GSA schedules, and various contract types.
• Minimum 4-6 years’ experience with contract administration, compliance, purchasing or related field, preferably in support of federal government construction and/or services contracts.
• Excellent Proficiency with Microsoft Software Suite (Word, Excel, Sharepoint, and PowerPoint).
• Possess a strong desire to expand responsibility and increase experience and knowledge through continuing education. BSNC will work with the appropriate candidate to grow his/her experience and knowledge.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of business and management principles involved in contract formation, government contracting processes, such as solicitation, source selection, purchasing, contract administration, and closeout.
• Able to interpret the FAR, standard contract terms and conditions, contract parts and organization, prime-sub arrangements, and supplier sales forms.
• Knowledgeable in commercial contracts principles including Uniform Commercial Code, master agreements, and other standard forms.
• Ability to work independently, collaboratively, and apply sound judgment and reasoning skills to a variety of situations, multi-task and collaborate effectively with other personnel to meet deadlines.
• Verbal and written communication, attention to detail, organizational skills, and familiarity with contracts and compliance concepts. Able to work with lengthy documents within critical deadlines. Candidate must be capable of identifying potential contractual problem areas early on, assessing alternate courses of corrective action and recommending satisfactory solutions.

Preferred

• Bachelor’s degree in the field of Business, Accounting or Legal process preferred.
• Involvement with Department of Defense projects is a plus.

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference.  BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.