Grants Coordinator/Sr. Grants Coordinator

1 week ago

Anchorage, United States Cook Inlet Tribal Council Inc Full time
Job DescriptionJob Description

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

Job Title: Grants Coordinator/Sr. Grants Coordinator

Department: Recovery Services

Reports To: Grants and Planning Manager

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: N3 (Grants Coordinator) / N4 (Sr. Grants Coordinator)

Job Type: Full-Time, Regular

AKBCU: Yes ICPA: No

General Functions

The Recovery Services (RS) Grants Coordinator is responsible for supporting the Grants and Planning Manager with monitoring and coordinating all phases of grants from award through close-out, including grants administration, implementation, compliance, and reporting. The RS Grants Coordinator is also be responsible for providing oversight of Recovery Services’ contracts, MOA’s, and sub-recipient agreements.

Duties and Responsibilities

Grants Coordinator:

  • Support the preparation and submission of all required reports.
  • Coordinate with Grants and Planning Manager to ensure compliance with due dates for submission of budget, technical and programmatic reports to federal, state, and private funding agencies.
  • Engage with Grants and Planning Manager to revise program budgets throughout the year and life of the project (s).
  • Monitor progress and work with management to ensure grant funds are meeting conditions and expectations of the grant.
  • Monitor project and program spending to ensure compliance with state and federal guidelines, in addition to supporting annual spenddown.
  • Support creation of line item budgets for program managers and supervisors.
  • Support the development and revision of policies and procedures as new grants are awarded.
  • Support Grants and Planning Manager with the management of the internal grant tracking and reporting systems that ensure timely completion of required reporting.
  • Responsible for updating and revising Recovery Services contracts, MOA’s, and sub-contractor agreements.
  • Responsible for obtaining and processing invoices surrounding grants and/or contracts.
  • Work as a liaison between Recovery Services and CITC accounting, compliance, and legal teams. Participate in training sessions and webinars associated with funded projects as needed.
  • Establish and maintain effective working relationships.
  • Perform all related duties as assigned.

Sr. Grants Coordinator:

  • Perform all duties and responsibilities of the Grants Coordinator with an advanced level of proficiency.
  • Work as a Senior liaison between Recovery Services and CITC accounting, compliance, and legal teams, and address escalated situations as needed. Participate in training sessions and webinars associated with funded projects as needed.
  • Provide support and guidance to Grants Coordinator as needed.
  • May serve as acting supervisor/manager during supervisor/manager’s absence.
  • Perform all related duties as assigned.

Job Responsibilities Related to Participant Privacy

  • Employee is expected to actively participate in CITC privacy training and to protect the privacy of participant information in accordance with CITC's privacy policies, procedures and practices, as required by federal and state law. Failure to comply with CITC's policies and procedures on participant privacy may result in disciplinary action up to and including termination of employment.
  • Employee may access protected health information and other participant information only to the extent necessary to complete job duties. Employee may only share such information on a need to know basis with others who have job responsibilities related to treatment, payment, or other CITC operations.
  • Employee is encouraged and expected to report, without the threat of retaliation, any concerns regarding CITC's policies and procedures on participant privacy and any observed practices in violation of the policy to the designated Privacy Officer.

Job Specifications:

  • Excellent verbal and written communication skills; ability to interact with sensitivity and effectiveness while working with clients, external agencies, and coworkers.
  • Demonstrated ability to develop, lead, and manage projects both as an individual and as a member of a team.
  • Demonstrated ability to apply knowledge of the principles, practices, and methods associated with grant research, grant writing, grant compliance, and grant reporting.
  • Demonstrated ability to make decisions and exercise good judgment.
  • Demonstrated ability to work independently with minimal supervision.
  • Demonstrated ability to work under pressure and prioritize workload.
  • Excellent time management skills.
  • Must have strong writing skills with attention to detail and accuracy of fact reporting.
  • Demonstrated ability to work with individuals from diverse backgrounds.
  • Ability to operate a computer and other standard office equipment.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum Qualifications:

Grants Coordinator:

  • Bachelor’s degree in public administration, business administration, planning, or closely related field. Relevant experience may substitute for the educational requirement on a year- for-year basis.
  • Three (3) years’ experience in grant management, contracts management, program development, or and/or community planning.

Sr. Grants Coordinator:

  • Bachelor’s degree in public administration, business administration, planning, or closely related field. Relevant experience may substitute for the educational requirement on a year- for-year basis.
  • Five (5) years’ experience in grant management, contracts management, program development, or and/or community planning.

Minimum Qualifications for All Levels:

  • Continued employment is contingent upon completion of a satisfactory state and federal fingerprint criminal background check.

Physical Requirements:

  • Primarily works in an office setting, with extended periods of time at a desk and on a computer.

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children.

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

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