Executive Assistant to Chief Executive Officer

1 month ago


West Palm Beach, United States CareerSource Palm Beach County Full time

Executive Assistant Needed for CEO of the Chamber of Commerce of the Palm Beaches ...


The Executive Assistant to the CEO plays a pivotal role in supporting the leadership and strategic direction of the Chamber of Commerce. This position requires a highly organized, detail-oriented professional to manage the CEO's schedule, handle communications, coordinate key initiatives, and ensure the smooth functioning of the office. The role also involves acting as a liaison for committees, managing the Chamber's Trustee Program and supporting special projects.


Key Responsibilities: -

· Manage and maintain the CEO’s calendar, appointments, and correspondence.

· Oversee day-to-day office management to ensure operational efficiency.

· Serve as a primary liaison for the Executive Committee, Board of Directors, and Governmental Affairs Committee.

· Manage the Trustee Program, including communication, engagement, and event coordination.

· Plan and organize 4–6 Trustee-related events annually, ensuring they are executed smoothly and successfully.

· Proofread internal and external communications for clarity and professionalism.

· Order and maintain office supplies to support daily operations.

· Respond promptly and professionally to email inquiries.

· Assist with the planning and execution of additional special events as needed.

· Perform additional duties and special projects as assigned by the CEO.


Qualifications:

· Bachelor’s degree in business administration, communications, or related field preferred

· 2+ years of experience as an executive assistant or in a similar role supporting senior executives

· Bilingual English and Spanish preferred.

· Exceptional organizational and time management skills.

· Strong written and verbal communication abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

· High attention to detail with the ability to prioritize and manage multiple tasks efficiently.

· Discretion and professionalism in managing confidential matters.

· Proactive and resourceful in anticipating the CEO’s needs.

· Strong interpersonal skills with the ability to interact effectively with stakeholders at all levels.



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