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Project Mgr I

2 months ago

Baltimore, United States Johns Hopkins Medicine Full time

Position Summary

Project Manager I- Engineering Scheduling - The Employee holding this position will coordinate with Health System and University personnel to ensure that projects will be administered properly by Facilities Engineering. As projects are developed, the candidate will be responsible for scheduling the owner review process and recording the related documentation. As projects are implemented in the field, the individual will schedule inspections for team members, and follow up the work flow for the construction team in developing accurate and effective documentation. This position requires an ability to lead another team member (a Project Analyst) in office administration, ordering supplies, design project management, and continual updates to a cloud based specification platform (SpecLink). This position will be the back up to that Project Analyst position during absences.

Project Managers are responsible for the construction of additions, alterations, and renovations at The Johns Hopkins Hospital, The Johns Hopkins School of Medicine, the Johns Hopkins Bayview Medical Center, and/or various satellite ambulatory locations that require project management support. The ideal candidate should possess proficiency delivering all aspects of construction projects including project initiation, design, budget, construction, safety/compliance, and closeout. Project Managers may also be assigned to support aspects of larger projects by Senior Project Managers and/or Project Executives as needed. Beyond the required technical skills for this position, Project Managers must also possess effective communication, interpersonal, and problem-solving skills with the ability to build positive working relationships with a variety of internal and external stakeholders.

Essential Duties, Functions, and Responsibilities

  • Manages renovation, tenant fit-out, and capital renewal projects ranging in cost up to, and at times exceeding $1M and may be higher for certain Projects. Responsibilities often include tight timelines, focused programs, difficult logistics, and fixed budgets.

  • Works cohesively with partner departments such as architecture/planning, finance, engineering/operations, clinical engineering, and others on a regular basis to deliver projects on time, at or below budget and meet the project’s stated goals.

  • Provides exemplary customer service by providing timely and accurate updates to internal team members and the client representative regarding project status, budget, and schedule.

All Project Manager Classifications:

Project Initiation

  • Reviews program requirements and scope with Client Representative & Users
  • Works with both JH Architecture / Planning as well as Facilities Engineering to define program space and infrastructure requirements
  • Incorporates Economic Inclusion goals into each project
  • Develops project milestone schedule
  • Manages project documentation and records including budget approval, design documents, invoicing, RFIs, submittals and such. Sets up project in the project management software system
  • Proposes project or program changes based on observation and assessment of existing conditions and situations in facility
  • Establishes project deliverable requirements and timing

Project Design

  • Coordinates internal and external project reviews.
  • Ensures adherence to internal policies, procedures, and project management standards
  • Promotes sustainable practices in the project delivery process
  • Reviews project design for adherence to JHHS design standards and client requirements
  • Manages project design to ensure budget and schedule compliance
  • Monitor project deliverables for compliance with project requirements
  • Reviews Economic Inclusion work plans and monitors/verifies participation
  • Monitors design schedule to meet project milestones
  • Review project status and provide risk assessment regarding budget and schedule

Project Budget

  • Establishes, maintains, and monitors project budget
  • Provides cash flow projections as required
  • Reviews and approves all project invoices
  • Reviews and approves all change events and change orders individually or with senior staff
  • Manages budget forecasts, cash flow and contingency

Project Construction

  • Coordinates project logistics, distribute notification to JHHS and non-JHHS stakeholders
  • Coordinates project outage requirements
  • Coordinates systems commissioning and any subsequent remedies
  • Coordinates the timing and installation of architecturally significant equipment
  • Ensures adherence to policies, procedures, and department project management standards
  • Promotes sustainable practices in the project delivery process
  • Monitors project construction for adherence to JHHS design standards and client requirements
  • Manages project construction to ensure budget and schedule compliance
  • Monitors construction schedule to meet project milestones
  • Monitors project deliverables for compliance with project requirements
  • Reviews Economic Inclusion work plans and monitors/verifies participation
  • Coordinates outside inspections by Authorities Having Jurisdiction (AHJ’s)
  • Reviews RFIs and submittals for compliance with project requirements and design standards
  • Reviews project status and provides risk assessment regarding budget and schedule
  • Coordinates and participates in post-occupancy evaluations.

Additional responsibilities applicable to Project Manager II

  • Works independently on projects with higher risk and complexity, with guidance and oversight of more senior project managers. When directed, supervises and oversees the work of other team staff on specific projects
  • Serves as departmental representative (alone or with departmental colleagues) for committees of affiliates when directed
  • Serves as a mentor to the departmental interns as a first step in leadership development
  • Interacts under the guidance of more senior project managers with Authorities Having Jurisdiction (AHJ’s) who permit, inspect and approve project work to resolve discrepancies.

Additional responsibilities applicable to Project Manager III:

  • Works independently on projects with higher risk and complexity provides guidance and oversight to junior staff and outside consultants.
  • Routinely supervises and oversees the work of other team staff on specific projects, providing guidance, leadership and support
  • Participates in development of standard work practices as part of internal committees
  • Continues work as mentor of departmental interns and will serve as a guide to PM’s who are first time mentors (PM II’s) as a continuation of leadership development
  • Provides direction and oversight to the work of third-party project manager firms as directed.
  • Interacts Independently with Authorities Having Jurisdiction (AHJ’s) who permit, inspect and approve project work to resolve discrepancies.

Desired Core Competencies

  • Self-Motivated and Organized – Ability to work independently and establish structure for work execution. The Project Manager needs to adapt to the changes in the project’s cadence and re-align both their own work as well as that of team members

  • Problem-Solving – The ability to analyze and solve challenging technical issues daily. Know when quick decisions are necessary and when further evaluation and assessment is warranted. Know when and how to ask the right, and sometimes difficult, questions. Knows when to escalate problems and issues to senior leadership while offering solutions and options for resolution.

  • Collaboration – The ability to effectively communicate and build productive working relationships with the aim of delivering excellent customer service. Ability to coordinate and prioritize tasks, resolve problems, and negotiate solutions.

  • Integrity & Ethics - Professional ethics, a commitment to health and safety, interpersonal respect, and a focus on quality are essential to delivering successful projects.

Required Minimum Education & Experience

Bachelor’s degree as outline below in Architecture, Engineering, Construction Management, or related field is preferred. Candidates who possess equivalent advanced technical knowledge via an associate degree, relevant professional certifications, training in trades programs, vocational or technical school, partially completed coursework at a college/university, or apprenticeship sponsor organization will be considered.

Experience is to be in project management in a comparable position leading or supporting the delivery of construction projects.

Experience requirements may be flexible if a candidate holds a master’s degree and/or certifications or licenses such as a Project Management Professional (PMP), Certified Construction Manager (CCM), Certified Healthcare Constructor (CHC), LEED AP, Registered Architect (RA), Professional Engineer (P.E.), or other relevant professional certification or license.

Job Title

Education

Work Experience

Project Manager I

No Degree

6 yrs. Engineering/Design/Construction

Associate’s Degree

3 yrs. Engineering/Design/Construction

Bachelor’s Degree

0 yrs. Engineering/Design/Construction

Project Manager II

No Degree

8 yrs. Engineering/Design/Construction

Associate’s Degree

5 yrs. Engineering/Design/Construction

Bachelor’s Degree

3 yrs. Engineering/Design/Construction

Project Manager III

No Degree

9 yrs. Engineering/Design/Construction

Associate’s Degree

7 yrs. Engineering/Design/Construction

Bachelor’s Degree

6 yrs. Engineering/Design/Construction