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Marketing and Event Coordinator

2 months ago

Houston, United States BGSF Full time

Seeking a Marketing and Event Coordinator for Central Houston. Contract position paying $25.00 an hour.

Responsibilities:

  • Act as business lead for assigned events.
  • As the business lead, be present on-site to manage the execution of each assigned event.
  • After the private event is sold and contract has been established, work with the associated sales representative to seamlessly transition the client over to service.
  • Coordinate outstanding business requirements between client and venue operations.
  • Coordinate with Marketing team for planning.
  • Work with client production team and event managers to gather pertinent event details like space requirements, capacities, staging requirements, video needs, audio needs and more.
  • Compile event notes for various departments and team.
  • Assist in distributing relevant event information to departments such as security, operations, ticketing, etc., to ensure all parties are aligned and have consistent information.
  • Ensure best-in-class service for assigned accounts, with functions including distributing tickets, inputting catering orders, facilitating special requests and day-of-event tasks.
  • Maintain knowledge of various catering menus, special request and venue operations procedures; inform clients and ensure they adhere to firm deadlines and guidelines.
  • Support Sales Account Managers in renewal efforts by providing support documentation and usage analysis.
  • Maintain accurate records of all client activities such as phone calls, meetings, issue resolution and site visits within Salesforce system.
  • Assist in invoicing and collecting outstanding payments.
  • Conduct site visits with clients, as necessary.
  • Additional projects to support experiences, events and operations.
What you bring to the table:
  • 1 plus years of event planning experience in private events and high-end client service environment
  • Ability to work nights, weekends and holidays