Sample Coordinator

2 days ago

new york city, United States Mayzon Full time

Job location: New York, NY

Salary Range: 60K – 80K


Mayzon is seeking a Sample Coordinator to join our team.


Mayzon is a well-established leading supplier of bathroom and household products with offices in New York City, Montreal and New Castle, Delaware. This position is based out of the New York, NY office.


The Sample Coordinator will oversee Samples including moving, packing/unpacking, tracking, organizing, and supporting the teams in preparing for presentations and meetings. You will be responsible for the organization of our sample library and ensuring all samples are appropriately logged out and returned in a timely manner. We are looking for someone who is in it for the long haul and looking to build a long-term career

You will have the opportunity to work with smart and passionate people that comprise the RGI Home family. The position includes a competitive salary based on experience, generous benefits including a 401k match and excellent medical coverage, and the opportunity to have a major impact on the success of a fast growing, socially responsible company.


Supervisory Responsibilities:

None.

Duties/Responsibilities:

Track proto/sales samples and communicate any delays to the team.

Manage the distribution of samples while ensuring they reach their appropriate party/destination.

Responsible for identifying opportunities to improve workflow, maximizing utilization or company resources, and recommending the best course of action to appropriate leaders.

Support the preparation and logistics involved with client presentations.

Maintain a database of all samples to accurately track the location of product.

Create and manage timelines of samples for all programs.

Maintain inventory of samples, literature, catalog, etc.

Provide a variety of administrative support to the team in addition to managing miscellaneous projects as needed.

Investigate and recommend optimal shipping options, evaluate shipments and carriers, select the most cost-effective method of delivery.

Manage the coordination and tracking of all incoming and outgoing product samples from carriers (DHL, FedEx, USPS) while ensuring Account Management team is aware of all sample movement.

Organize storage room and work with sales for organization and sample purge process.

Other duties as assigned

Qualifications

Required Skills/Abilities:

Sample Management for all PD and Sales samples.This includes moving/unpacking/packing boxes of samples.

Showroom Management, organization and maintaining tidiness.

Storage Management, organization and maintaining tidiness.

Maintain Smart Sheet Management of all Samples and Sample Inventory

Update and maintain Sample Tracker (requesting, tracking, and receiving all samples)

Sample Review Prep

Ship Samples and Creating Shipping Labels

Customer Meeting Prep

Maintain and Organize the Raw Material and Standards Library

Education and Experience:

2-3 years relevant experience required

Bachelor’s degree in a business related field, preferred.

Demonstrated ability to operate in a cross-functional work environment

Strong project management skills

Extremely organized and driven to streamline process

Excellent written and verbal communication skills

Experience coordinating projects with multiple teams.

Ability to work in a high paced environment and to multitask.

Capability to react quickly with a strong sense of urgency.

Capacity to work on multiple projects simultaneously with short timelines.

Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook

Excellent verbal and written communication skills.

Proficient with Microsoft Office Suite or related software programs.

Physical Requirements:

Must be able to commute to the office in Manhattan 5 days a week.

Normal work hours are usually Mon to Fri, 8:30am- 5:30pm.Flexibility with this schedule is available.

May need to lift up to 20 lbs. occasionally which includes moving/packing and unpacking of boxes and samples

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