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Office Manager

2 months ago

chicago, United States Mack & Associates, Ltd. Full time

A dynamic financial services firm in the heart of Chicago is on the lookout for an energetic and detail-oriented Office Services Manager to join its team This key role is all about creating a well-oiled, highly efficient office environment that supports a thriving 100-person executive team. The Office Services Manager will take charge of day-to-day office operations, including overseeing mail services, managing vendor relationships, maintaining office equipment, and ensuring a well-stocked and organized workspace. If you’re a proactive, solutions-driven professional who thrives in a fast-paced environment, this could be the perfect opportunity for you This opportunity offers a competitive salary of $75-90k


Key Responsibilities of the Office Services Manager:

  • Cultivates strong relationships with vendors, negotiates service contracts, and manages expenses to optimize office services.
  • Manages the budget for office services and ensures accurate processing of invoices.
  • Keeps a close eye on office supplies, reordering as needed to ensure the team has everything they need.
  • Handles all aspects of mail distribution, including packages and courier deliveries, ensuring timely and accurate processing.
  • Sets up meeting spaces, including AV equipment, refreshments, and seating arrangements to ensure smooth and successful meetings.
  • Oversees the upkeep of the office, including coordinating repairs and servicing of equipment and furniture.
  • Guides and supports the office services team, including receptionists and coordinators, to foster an efficient and welcoming environment.
  • Acts as the primary contact for building management to handle any facility-related concerns.
  • Manages high-volume printing, binding, and document production needs to support various business functions.
  • Steps in to perform a variety of tasks as needed to keep the office running smoothly and efficiently.


Qualifications of the Office Services Manager:

  • At least 5 years of experience in office services management or a related role.
  • Bachelor’s degree preferred.
  • Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and experience with office equipment troubleshooting.
  • Exceptional organizational skills and the ability to multitask in a fast-paced environment.
  • Excellent communication skills and the ability to work effectively with all levels of staff and management.
  • High level of discretion with sensitive information and a proactive approach to problem-solving.
  • Strong customer service orientation and ability to build positive working relationships across the company.


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