Executive Personal Assistant
3 weeks ago
Job description
We are looking for a hardworking and responsible Executive Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to a physician/CEO plastic surgeon in Beverly Hills. You will work on a one-to-one basis on a variety of tasks related to the doctor's working and personal life..
Responsibilities
- Act as the point of contact between the CEO and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle email requests and queries appropriately
- Manage daily schedule, schedule meetings and appointments
- Make travel arrangements and meal arrangements
- Take dictation and minutes
- Source office supplies and other purchases
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Some bookkeeping work
- Manage daily schedule, schedule meetings and appointments
- Make travel arrangements, meal arrangements, and travel itineraries
- Event planning
- Picking up and delivering business/personal items
- Assemble reports & financial data
- Handle personal paperwork for family doctors, schools, and clubs
- Significant Property management duties (4 rental properties)
- Managing deliveries, maintenance, repairs, and resupply
- Assistance and coordination of construction projects both residential and commercial
- Gift Buying
- Arrange repairs and maintenance for vehicles
- Draft letters
- Some Payroll review
- Other duties as assigned
- Arrange bank visits
- Quickbooks Online Invoicing and Categorization
Skills
- Proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
Schedule
Typical onsite hours would be as follows:
Monday: 8am-6pm
Tuesday: 8:30am-6pm
Wednesday: 6:30am-4:30pm
Thursday: 6:30am-4:30pm
Friday: 6:30am-4:30pm
Occasional Weekend work
Pay $30/hr with overtime
Benefits:
Health, Vision, Dental
Matching 401K
Practice Discounts
Parking
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