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Office Assistant

4 months ago

Shawnee, United States Syndeo Full time

Office Assistant / Shipping & Receiving Clerk

Syndeo has a direct hire opening for an Office Assistant / Shipping and Receiving Clerk. The Office Assistant / Shipping & Receiving Clerk is responsible for a wide range of administrative, shipping, and receiving duties, all contributing to the smooth operation of the company. This role requires excellent computer skills with the ability to multi-task and attention to detail.

Job Duties:

  • Answer phones and greet guests professionally
  • Receive, verify, and distribute incoming mail and shipments
  • Prepare outgoing shipments, including labeling, documentation, and posting weights/charges
  • Unpack and examine incoming shipments, report shortages/damages, and correspond with shippers
  • Verify information accuracy on packing lists, serial numbers, bills of lading, purchase orders, and invoices
  • Stage and load shipments for freight pick-up
  • Maintain inventory of shipping materials and supplies
  • Perform cycle counts and keep the warehouse clean and organized
  • Complete daily shipping/receiving reports and work open purchase order reports
  • Assist in posting received merchandise
  • Maintain proficiency with office equipment and software
  • Follow all company policies, procedures, and safety codes
Job Requirements:
  • Ability to multi-task and be detail-oriented
  • Excellent organizational and time management skills
  • Strong verbal and written communication abilities
  • Proficiency in using computers and office software (e.g., MS Office Suite)
  • Familiarity with shipping/receiving procedures and documentation
  • Ability to lift and move heavy items as required
  • High school diploma or equivalent (minimum)
  • Prior experience in a shipping/receiving or office assistant role

Reports To: Vice President

Schedule: 7:30-4:30 Mon-Fri