Legal Assistant
5 months ago
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the Retirement and deferred compensation programsThe Office of the Kansas Attorney General (OAG) is accepting applications to fill a Legal Assistant position in our Special Litigation and Constitutional Issues Division to perform paraprofessional legal and administrative support functions. We’re an organization that values individuals who strive to work in a team environment, where a positive attitude and willingness to assist others is critical. We seek to hire individuals who exemplify the highest standards of integrity, efficiency and professionalism. Successful candidates must be ethical, well-organized, self-motivated, punctual and prompt. A high degree of accuracy, organization and attention to detail is required.
PRIMARY DUTIES
Assist in drafting, proofreading, and filling legal documents in connection with civil proceedings before state and federal courts and administrative agencies. Assist attorney during trial with witness and exhibit coordination which may include some travel. Preparation of monthly administrative reports and annual legislative report. Request and coordinate with various State agencies to obtain, redact and distribute records to counsel for the parties. Maintain and update our electronic document management system (LawBase) and scan documents for electronic storage. Assist attorneys in preparation and execution of litigation, including distributing discovery, coordinating sequence of witnesses, preparing trial notebooks (exhibit list, etc.) and obtaining prepared demonstrative exhibits. Prepare and maintain case files in both paper and digital form; compiles trial and case information. Arrange travel and prepare travel vouchers for attorneys and/or witnesses. Assist other administrative support staff and attorneys as needed. Assist with various administrative functions to include: processing incoming and outgoing mail, answering incoming telephone calls, responding to emails in a timely manner, filing and/or delivering documents, office supply maintenance, photocopying reports, proofreading, and maintaining attorney calendars.ADDITIONAL DUTIES
Additional duties and responsibilities may be added to the position at any time. This vacancy announcement does not state or imply these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor(s).
Qualifications A minimum of two (2) years of experience as a legal assistant, paralegal, or legal secretary in a legal office setting. Proficiency with Microsoft Office and Adobe Acrobat Pro. Experience working in a customer service oriented environment. Exceptional organizational skills are required.PREFERRED QUALIFICATIONS
Four (4) years of experience as a legal assistant, paralegal, or legal secretary in a legal office setting. Experience working with an electronic document management/case management system. Electronic discovery experience. Experience with electronic filing.Post-Offer, Pre-employment Requirements
As a condition of employment, candidate(s) are subject to a pre-employment screening process to include a fingerprint and name-based criminal history records check and reference/background check of past and present employers. The pre-employment screening process will be waived for current OAG personnel who have previously completed the screening requirements. In this position, you would be authorized access to private information to the extent necessary to perform the assigned duties. Employees of the OAG are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must be cautious not to release this information to the public or other individuals, including but not limited to OAG employees who have not been authorized or who do not have a legitimate organizational, departmental, or business need to know. Any questions regarding releasing such information to another person should be directed to the employee’s supervisor.-
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