Office Manager and Bookkeeper

4 days ago


scottsdale, United States Raegan Ford Design Full time

Job description

We are seeking an experienced office manager to join our team The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This position offers the opportunity to work in a dynamic interior design office environment and support senior executives and design team in various administrative tasks.


Raegan Ford Design is a rapidly growing, full-service national interior design firm dedicated to design excellence in high-end residential and sorority homes. We were recently recognized by Inc 5000 magazine as one of the country’s fastest growing companies.


Office Manager Responsibilities:

 

Bookkeeping & Accounting:

 

  • Manage Accounts Payable and Receivable
  • Manage invoicing
  • Handle Payroll Processing
  • Organize product receipts for submission to CPA
  • Update Proforma documents to reflect current invoice and expense data
  • Ensure timely payment of credit cards and check deposits
  • Complete Annual Insurance Audit Reports

 

Technology Administrator:

  • Maintain and secure account credentials for company systems and platforms.
  • Facilitate the onboarding process for new employees, ensuring they are equipped with the necessary tools and resources.
  • Oversee and manage the company's Microsoft account, including user access and permissions.
  • Coordinate the setup of new PCs, ensuring all software and hardware configurations are properly installed and maintain office equipment

 

Human Resources:

  • Maintain and update employee personnel files
  • Administer Blue Cross Insurance, including managing employee enrollments and policy updates.


Office Administration and Additional Responsibilities:

  • Manage and coordinate travel arrangements for the design team and national project installations, ensuring smooth logistics
  • Manage inventory for office and breakroom supplies
  • Support receiving office deliveries, inspecting items for accuracy and condition, and assist with local deliveries when necessary
  • Assist purchasing manager with ordering product for projects
  • Handle business licenses, registrations and certifications

 

 QUALIFICATIONS:

  • At least 5 years of office management experience
  • Proficient in Microsoft Suite ( Excel specifically) OneDrive and Monday.com a plus
  • Excellent communication skills with a strong command of the English language, both written and spoken.
  • Professional appearance
  • Highly organized, detail oriented, accurate, and neat in all aspects of the job.
  • Works well under pressure; able to multitask, prioritize, and consistently meet deadlines.
  • Able to travel for interior design installations if needed
  • Ability to lift up to 30 pounds safely


We are a fun team focused on creating beautiful spaces for our clients. We offer a competitive salary, PTO, and full medical benefits in a friendly, collaborative environment. We look forward to reviewing your resume


Job Type: Full-time. In office position

Expected hours: 40 hours per week



  • Scottsdale, Arizona, United States Arizona Sun Full time

    Job DescriptionWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Arizona Sun. As an Office Manager with bookkeeping responsibilities, you will play a critical role in maintaining the financial accuracy and integrity of our organization.Key Responsibilities:Compile and analyze financial reports to ensure data...


  • Scottsdale, United States Raegan Ford Design Full time

    Job descriptionWe are seeking an experienced office manager to join our team! The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This position offers the opportunity to work in a dynamic interior design office environment and support senior executives and design team in various administrative...


  • Scottsdale, United States Raegan Ford Design Full time

    Job descriptionWe are seeking an experienced office manager to join our team! The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This position offers the opportunity to work in a dynamic interior design office environment and support senior executives and design team in various administrative...

  • Bookkeeper

    3 weeks ago


    Scottsdale, United States Octane Multimedia LLC Part time

    Job DescriptionJob DescriptionWe are searching for an in-house, motivated Part-Time (Preferably Wednesday - Friday)Bookkeeper who is an excellent multitasker with exceptional communication and time management skills. This job has the potential to expand into Full-Time. Bookkeeper can expect data entry, processing, and recording transactions, updating the...

  • Office Manager

    6 days ago


    Scottsdale, Arizona, United States House of Cars Arizona Full time

    {"h1": "Office Manager Job Description", "p": "At House of Cars Arizona, we are seeking an experienced Office Manager to oversee the day-to-day operations of our office. As an Office Manager, you will play a vital role in ensuring the smooth operation of our administrative functions and maintaining a high level of customer service. Responsibilities: ","ul":...

  • Bookkeeper

    1 month ago


    Scottsdale, United States AZ TUITION CONNECTION INC Full time $80,000 - $83,000

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryDental insuranceFree food & snacksHealth insurancePaid time offVision insuranceJob SummaryWe are seeking a talented Bookkeeper to join our team. We are a small company looking for the right match to join our office. The ideal candidate will have a positive,...

  • Bookkeeper

    10 hours ago


    Scottsdale, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for a Bookkeeper in Scottsdale, Arizona. This role is within the Investment Advisory industry and requires a detail-oriented individual who can handle multiple tasks efficiently. The Bookkeeper will be responsible for assisting the main accounting personnel, creating...

  • Senior Bookkeeper

    2 months ago


    Scottsdale, United States 52TEN Full time

    Job DescriptionJob DescriptionThe Senior Bookkeeper collaborates with the Finance Manager to contribute to the smooth functioning of our finance operations by managing financial transactions to preparing financial statements and collaborating on finance related projects. The ideal candidate must have a sound understanding of accounting principles and...


  • Scottsdale, United States US National Insurance Full time

    Job DescriptionJob DescriptionDescription:Exciting Career Opportunity: Full-time Insurance Agency Bookkeeper in ScottsdaleWe are seeking a meticulous and experienced Insurance Agency Bookkeeper to join our dynamic team based in Scottsdale. This in-office position reports directly to the VP of Accounting and Agency Operations, offering a fast-paced work...


  • Scottsdale, Arizona, United States US National Insurance Full time

    Job OverviewExciting Career Opportunity: Full-time Bookkeeper in the Insurance IndustryWe are looking for a detail-oriented and skilled Bookkeeper to become a vital part of our team at US National Insurance. This in-office role reports directly to the VP of Accounting and Agency Operations, providing a dynamic work environment with ample opportunities for...

  • Bookkeeper

    4 weeks ago


    Scottsdale, United States Dog Treat Naturals Full time

    Job DescriptionJob DescriptionJob Title: BookkeeperCompany Overview:Join our dynamic team at Dog Treat Naturals, a pet company committed to innovation and excellence. We are seeking a skilled Bookkeeper to support our financial operations. The ideal candidate will have extensive experience with QuickBooks Online and SOS Inventory.Location: Preferably based...


  • Scottsdale, Arizona, United States Uplinq Full time

    About UplinqWe are an Arizona-based startup building software to automate bookkeeping and tax for small businesses. Our mission is to help real people run their businesses better.Job DescriptionWe are seeking an experienced Onboarding Accountant/Bookkeeper to join our team. As a key member of our onboarding process, you will be responsible for leading the...


  • Scottsdale, Arizona, United States AZ TUITION CONNECTION INC Full time

    Job OverviewWe are a dynamic organization seeking a dedicated professional to fill the role of Full Charge Bookkeeper. The ideal candidate will possess a vibrant personality and a strong commitment to contributing to our company's growth.Key Responsibilities:Manage complete bookkeeping functions, including but not limited to:Extensive transactional reporting...


  • Scottsdale, Arizona, United States AZ TUITION CONNECTION INC Full time

    Job OverviewWe are a dynamic organization seeking a dedicated professional to enhance our financial operations. The successful candidate will embody a proactive and enthusiastic approach, contributing to the growth and success of our company.Key Responsibilities:Execute complete bookkeeping functions, which include but are not limited to:Detailed...


  • Scottsdale, Arizona, United States 52TEN Full time

    Job OverviewThe Lead Senior Bookkeeper plays a crucial role in the financial operations of 52TEN, working closely with the Finance Manager to ensure seamless management of financial activities. This position involves overseeing financial transactions, preparing comprehensive financial statements, and engaging in finance-related initiatives. The ideal...


  • Scottsdale, Arizona, United States Arizona Sun Full time

    Job DescriptionWe are seeking a highly skilled and detail-oriented individual to join the Arizona Sun team as a part-time Administrative Support Specialist. The ideal candidate will have a strong background in data analysis and management, with advanced skills in Excel and Office software.Key Responsibilities:Compile and analyze reports to inform business...


  • Scottsdale, Arizona, United States Arizona Sun Full time

    Job DescriptionWe are seeking a highly skilled and detail-oriented individual to join the Arizona Sun team as a part-time Administrative Support Specialist. The ideal candidate will have a strong background in data analysis and management, with advanced skills in Excel and Office.Key Responsibilities:Compile and analyze reports to inform business...

  • Office Manager

    3 weeks ago


    Scottsdale, United States Raegan Ford Design Full time

    Job descriptionWe are seeking an experienced office manager to join our team! The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This position offers the opportunity to work in a dynamic interior design office environment and support senior executives and design team in various administrative...

  • Office Manager

    4 weeks ago


    Scottsdale, United States Raegan Ford Design Full time

    Job descriptionWe are seeking an experienced office manager to join our team! The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This position offers the opportunity to work in a dynamic interior design office environment and support senior executives and design team in various administrative...


  • Scottsdale, Arizona, United States Miller Wolman CPAs PLLC Full time

    Job OverviewWe are currently in search of a Comprehensive Bookkeeping Specialist to support our growing client portfolio. This role involves managing the monthly accounting and reconciliation tasks for various clients. Our firm, Miller Wolman CPAs PLLC, is seeking an expert in QuickBooks, with proficiency in Excel and Word, who possesses strong...