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Office Manager

2 months ago

Scottsdale, United States Raegan Ford Design Full time

Job description

We are seeking an experienced office manager to join our team The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This position offers the opportunity to work in a dynamic interior design office environment and support senior executives and design team in various administrative tasks.


Raegan Ford Design is a rapidly growing, full-service national interior design firm dedicated to design excellence in high-end residential and sorority homes. We were recently recognized by Inc 5000 magazine as one of the country’s fastest growing companies.


Office Manager Responsibilities:

 

Bookkeeping & Accounting:

 

  • Manage Accounts Payable and Receivable
  • Handle Payroll Processing
  • Organize product receipts for submission to CPA
  • Update Proforma documents to reflect current invoice and expense data
  • Ensure timely payment of credit cards and check deposits
  • Complete Annual Insurance Audit Reports

 

Technology Administrator:

  • Maintain and secure account credentials for company systems and platforms.
  • Facilitate the onboarding process for new employees, ensuring they are equipped with the necessary tools and resources.
  • Oversee and manage the company's Microsoft account, including user access and permissions.
  • Coordinate the setup of new PCs, ensuring all software and hardware configurations are properly installed and maintain office equipment

 

Human Resources:

  • Maintain and update employee personnel files
  • Administer Blue Cross Insurance, including managing employee enrollments and policy updates.


Office Administration and Additional Responsibilities:

  • Manage and coordinate travel arrangements for the design team and national project installations, ensuring smooth logistics
  • Manage inventory for office and breakroom supplies
  • Support receiving office deliveries, inspecting items for accuracy and condition, and assist with local deliveries when necessary
  • Assist purchasing manager with ordering product for projects
  • Handle business licenses, registrations and certifications

 

 QUALIFICATIONS:

  • At least 5 years of office management experience
  • Proficient in Microsoft Suite ( Excel specifically) OneDrive and Monday.com a plus
  • Excellent communication skills with a strong command of the English language, both written and spoken.
  • Professional appearance
  • Highly organized, detail oriented, accurate, and neat in all aspects of the job.
  • Works well under pressure; able to multitask, prioritize, and consistently meet deadlines.
  • Able to travel for interior design installations if needed
  • Ability to lift up to 30 pounds safely


We are a fun team focused on creating beautiful spaces for our clients. We offer a competitive salary, PTO, and full medical benefits in a friendly, collaborative environment. We look forward to reviewing your resume


Job Type: Full-time. In office position

Expected hours: 40 hours per week