Senior Executive Assistant

1 week ago

Scottsdale, Arizona, United States Independence Pet Holdings Full time

Established in 2021, Independence Pet Holdings is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands.

Independence Pet Holdings (IPH) is one of North America's largest pet insurance and services organizations. Our impressive family of brands supports insurance for more than 1,000,000 pets in the U.S. and Canada and provides well-being, safety, resources, and business solutions to the pet industry, including microchip identification and an online pet registry.

Job Summary:

IPH is seeking an enthusiastic and energetic Senior Executive Assistant to provide direct support to our executive team and manage operations within our Scottsdale office.

This dynamic role combines administrative support for executives as well as overseeing office administration. The ideal candidate will have proven experience in executive support capability, innate ability to multi-task, prioritize competing deadlines and maintain a confidential nature. This role will interface with all levels of employees, as well as investors and clients. This person requires an individual that is proactive, adaptable, resourceful, and able to handle both high-level executive support and the daily needs of the office environment.

Job Location: This position is fully in-office and requires five days per week at our Scottsdale office.

Main Responsibilities:

  • Manage all activities including calendar, travel, expenses, events, including international and domestic travel, accommodations, and trip logistics.
  • Excellent written and verbal communication skills; ability to communicate professionally with senior executives, investors, and clients.
  • Assist Chief of Staff in coordination and planning for executive-level activities.
  • Ability to be flexible and move from strategic to tactical as requirements change.
  • Extremely detail oriented and possess strong organization skills to prioritize tasks and manage multiple projects in a fast-paced, changing environment.
  • Ability to take initiative (self-starter), anticipate needs and exercise independent judgement.
  • Sense of urgency, flexibility, and forward thinking.
  • High level of integrity and ethics to ensure confidentiality while assuming ownership and accountability.
  • General office management assignments as needed.
  • Enhance and promote Scottdale office location culture.
  • Be present in the office for visitors and organize meetings in event space as required.
  • Advanced technical knowledge of Microsoft Office Suite with desired emphasis placed on PowerPoint and Excel.

Basic Qualifications:

  • Bachelor's degree in Business Administration, Communication, or related field or equivalent work experience.
  • 6+ years of providing administrative support to a senior executive.
  • Experience working in a global environment a plus.

All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:

  • Comprehensive full medical, dental and vision Insurance
  • Basic Life Insurance at no cost to the employee
  • Company paid short-term and long-term disability
  • 12 weeks of 100% paid Parental Leave
  • Health Savings Account (HSA)
  • Flexible Spending Accounts (FSA)
  • Retirement savings plan
  • Personal Paid Time Off
  • Paid holidays and company-wide Wellness Day off
  • Paid time off to volunteer at nonprofit organizations
  • Pet friendly office environment
  • Commuter Benefits
  • Group Pet Insurance
  • On the job training and skills development
  • Employee Assistance Program (EAP)

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