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Administrative Assistant

5 months ago

Lexington Park, United States CRL Technologies Full time
Security Clearance Required: Top Secret Clearance

This position does not provide a telework option. Candidate must be willing to work on-site in Patuxent River, MD.

CRL provides a signing bonus and potential relocation assistance for this position.

Primary Responsibilities:

Provide general administrative support to include but not limited to answering and transferring incoming calls, scheduling appointments, reserving conference rooms, and implementing administrative security measures as outlined in the specific offices program operating guide. Ensure the visitor control desk is manned Monday through Friday from , except federal holidays. Verify personnel entering building for visible badge identification and request removal of any unauthorized electronic devices; direct visitors to designated areas; maintain visitor logbooks and master files; and schedule and maintain conference room use. Maintain and distribute emergency data and recall system. Provide escort duty to include individuals at all levels from senior leadership to janitorial staff. Ensure individuals entering facility are escorted to the designated locations.

Provide security administrative assistance and shall be responsible for processing base access requests and incoming visitors in accordance with base and facility operating guidelines to include but not limited to: verifying incoming visitors to ensure individuals are briefed to appropriate program or programs; initiate appropriate actions to ensure visitors obtain access to the base or building; certify and send visit requests received from other Government or contractor sites for individuals to visit other facilities to hold discussions regarding program material; and maintain files for incoming and outgoing program visit requests in accordance with DoD directives. The contractor shall process and badge visitors in accordance with facility stand operating procedures (SOPs).

Tasks Performed:

Demonstrated Knowledge:

The administrative assistant shall be responsible for assisting in the processing of incoming and outgoing organizational staff members in accordance with base and facility SOPs and guidelines.
This includes but is not limited to: verify incoming/outgoing staff to ensure individuals are briefed/debriefed to appropriate program or programs; initiate appropriate actions to ensure staff access to the base and building in conjunction with the security administrative assistant. Maintain and provide welcome aboard packages with applicable organizational material.
Process and maintain acquisition purchase requests. Develop, review, and staff acquisition purchase requests in accordance with DoD and local purchase request requirements.
Maintain and distribute organizational calendar of events and staff leave schedules as required. A monthly key project events calendar shall be maintained and updated weekly with key project events listed.
Maintain office supply stocks and orders supplies as necessary to meet organizational needs. Research GSA catalogs and outside vendors to determine potential sources of supply, use congressional mandated sources as required, prepare and staff procurement request forms for purchase.
Prepare and process travel order requests and vouchers/sub vouchers in accordance with NAVPERS instructions and joint regulations. Maintain records of travel orders and voucher submittals, dates submitted and track progressing as required.

Required Education: High School diploma or GED.

Experience:

Candidate must have at least one (1) or more years of experience in a customer and business-oriented position.
Candidate must have the ability to coordinate multiple schedules and operate secure and non-secure phone technology.

Allowable Experience/Education Substitutions: Experience cannot be substituted for education.

Desired Experience:

Candidate should have at least one (1) year of experience in all Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
Candidate should have demonstrated good oral and written communication skills.
Candidate should be knowledgeable of Navy organizational structure.
Candidate should have experience working in a dynamic, schedule constrained, and complex security environment.

Security Clearance Required: Top Secret Clearance.

Estimated Travel: 0%

Location: On-site, Patuxent River, MD. Telework is not offered.

CRL Technologies is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sexual orientation, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

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