Sr. Procurement Specialist

3 weeks ago

Paramus, United States Petroplan Full time
Position Summary: The Procurement Specialist works closely with the EPC project team to prepare and execute contracts with engineered equipment / material suppliers and construction subcontractors . This position will receive and evaluate commercial proposals, as well as manage the administration of the purchase orders and subcontracts through project completion and project close-out.

Essential Duties:
* Understands, tracks, and supports pursuit and project schedule requirements
* Prepares the bidders list with input from Project Manager (PM) and Procurement Manager, solicits pre-qualification information from bidders, evaluates and determines MBE/WBE requirements for each proposal, and ensures good faith effort is made as / when appropriate
* Coordinates and issues RFP's to bidders, evaluates vendor and subcontractor proposals and contract terms, manages negotiations, and presents final contract award recommendations
* Coordinates technical reviews of quotes with EPC engineering subconsultant
* Includes necessary prime contract flow-downs in all contracts
* Reviews, negotiates, and obtains final approval of any deviations from corporate procurement policies and procedures and/or project-specific terms and conditions
* Prepares contract documents for execution
* Maintains positive relationships with vendors and subcontractors
* Manages Procurement Status Report (PSR), capturing all vendor and subcontractor status updates for each project
* Ensures all contract issues are accurately, timely, and formally documented
* Eliminates and/or mitigates risks as related to construction subcontracts and purchase orders
* Validates equipment and material types and quantities from engineering drawings and organizes data in applicable spreadsheets per material management system requirements
* Supports the resolution of overages, shortages, damaged, and missing materials and equipment through coordination with Construction, suppliers, and material yard management
* Adheres to internal standards, policies, and procedures
* Performs special projects and completes other duties as assigned or requested

Qualification Requirements:
* Bachelor's degree in Business Administration, Finance, Logistics, Supply Chain Management, or relevant field
* 5 years of Transmission & Distribution (T&D) experience related to Engineering, Procurement, and Construction (EPC) projects and vendor and subcontractor management
* Previous experience with supplier and subcontractor prequalification, Request for Proposal (RFP) solicitation, bid tab evaluations and recommendations, contract terms and conditions negotiations, contract generation and issuance, vendor submittal management, and expediting oversight on EPC T&D projects
* Preference for strong vendor and subcontractor industry relationships
* Self-starter who can work independently while supporting the needs of the team
* Excellent communication skills (both written and verbal)
* Ability to communicate effectively to with all levels within the organization
* Customer service and effective time management skills
* Ability to accommodate up to 10% travel time

*Candidate must have authorization to work in the United States without requiring sponsorship now or in the future.*

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

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