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Administrative Assistant

1 month ago

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As an Administrative Assistant you will complete administrative functions to ensure the correct entry and coding of guest information, data integrity, premiums, site level accounting functions, payroll, HR, and reporting as needed for our Sales and Marketing business operations.

How do we invest in you?

  • Work-life balance, our Administrative Assistants work no more than 40 hours weekly.
  • Five days per week as scheduled, must be available to work weekends and holidays if needed.
  • Here in our office, we are task orientated and we work as a team to reach our goals.
  • You earn $17/ hour.
  • You begin with comprehensive, engaging training on all processes.
  • Professional growth and career advancement is supported thru a variety of development programs as well as opening new locations.
  • Amazing benefits available such as 401 (K), Health insurance, Dental insurance, Vision insurance, Paid time off, and Employee discounts after 60 days of Employment. As well as Travel Discounts...

Specific Duties, Activities and Responsibilities include but are not limited to the following:

  • Conducts new hire orientations and paperwork, status changes, terminations, benefit enrollments and serve as Corporate's contact for other general employment.
  • Scheduling outlook calendar appointments for the Administrative Management.
  • Prepare timely and accurate payments for Marketing and Sales, including voucher preparation and tracking.
  • Produce Various Reporting required by management.
  • Assists with site level admin audits ensures adherence to Standard Operating Procedures (SOPs) and coding guidelines.
  • Answering phone calls and emails.
  • Handling paperwork, filing, and record-keeping.
  • Perform month-end financial processes.
  • Other duties as assigned.....

  • Skills:
    • Typing speed of 50 words per minute.
    • Strong computer skills, including proficiency with Microsoft Suite and common office equipment.
    • Customer service and quality fundamentals.
    • Detail-oriented with strong analytical and critical thinking skills.
    • Ability to multi-task. Self-starter with a positive attitude that can take minimal direction and work towards completion with little supervision.
    • Excellent interpersonal communication skills, including public speaking.
    • Strong time management, sound judgment, and prioritizing abilities.
    • Ability to work independently and as part of a team.
    • Strong organizational skills
    • Proficiency in general office procedures (e.g., filing, correspondence).
    • Tact and good judgment in confidential situations.

Please note that Hilton Grand Vacations Inc. (HGV) acquired Bluegreen Vacations Corporation ("Bluegreen") as of January 17, 2024. If hired, you will be an employee of Bluegreen, which is a wholly-owned subsidiary of HGV. A transition to HGV is occurring as we are in the process of integrating technology, systems and branding; however, it will take time until our separate operating systems, employment policies and benefits are fully integrated.

Our goal is to improve the quality of work/life by providing equal employment opportunities for all candidates and team members. Bluegreen Vacations Corporation believes that diversity and inclusion is critical to our success, and we seek to recruit, develop and retain the most talented people from a broad candidate pool. If offered employment, candidate must be willing to submit to a background check. We promote a drug-free workplace and reserve the right to drug test.EOE

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