Administrative Assistant

1 week ago

River Forest, United States Dominican University Full time
POSITION TITLE: Administrative Assistant

DEPARTMENT: Elizabeth T. MacNeil School of Nursing

REPORTS TO: Executive Director of Nursing

POSITION SUMMARY:

The School of Nursing at Dominican University is seeking a full-time administrative assistant to provide administrative support to the Executive Director and the department, along with office operations for the Program.

DUTIES AND RESPONSIBILITIES:
  • Provides administrative support to the Executive Director, leadership team, faculty and staff of ETMSON as requested. Arranges and attends ETMSON annual events including pinning ceremonies as indicated. Arranges requests for building maintenance and IT needs of faculty/staff as requested & vendor management.
  • Assist with general office coverage and daily operations of the Nursing Office, such as answering phones, scheduling appointments, assisting nursing students, managing textbook orders, ordering office supplies, and nursing program and marketing materials.
  • Assists with all Elizabeth T. MacNeil School of Nursing meetings, including but not limited to the ETMSON department, admission and progression committee, standing committees, and subcommittees. Arranges room, sends calendar invites, and produces agendas and meeting minutes.
  • Assist with the collection and tabulation of mid-term and final student evaluations, clinical evaluations, and exit surveys. Coordinates NCLEX preparation and provides guidance for incoming students & CNA exam applications.
  • Facilitates the onboarding and off-boarding of full time/part time faculty and staff and assist with new employee orientation.
  • Maintains ETMSON files, including updates, filing, and purging.
  • Maintains various spreadsheets including but not limited to ETMSON faculty and staff directory and phone tree.
  • Maintain and manage accreditation files. Maintains various spreadsheets with required accreditation information such as registered nurse licensure, date of birth, credentials, continuing education, etc.
  • Coordinates requests by the Search Committee hiring process, including developing folders for all members of the committee, arranging interviews, and securing rooms and parking spaces.
  • Facilities ETMSON events such as educational speakers, nursing organizational meetings.
  • Manage finances such as monthly reconciliation of credit cards and submitting reimbursement paperwork.
  • Other duties as required and/or assigned by supervisor.

REQUIRED QUALIFICATIONS:
  • Bachelor's degree
  • Minimum 1-2 years working as an Administrative Assistant
  • Must be committed to fostering an equitable and inclusive working and learning environment
  • Strong interpersonal skills, both oral and written
  • Strong organization skills and the ability to multi-task and prioritize work.
  • Proficiency in Microsoft Office and Adobe Acrobat Pro
  • Ability to work independently and within a team environment
  • Strong project and time management skills
  • Maintain confidentiality
  • Demonstrated professionalism and dependability

PREFERRED QUALIFICATIONS:
  • Previous healthcare experience
  • Previous higher education experience

Physical Demands:
  • Ability to spend long durations of the workday sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

Salary and FLSA Status
  • Salary: $21.00 - $24.00 hourly
  • FLSA Status: Exempt, 37.5 hours

Benefits
  • Comprehensive health, dental, and vision insurance
  • Retirement plan with employer matching contributions
  • Professional development opportunities
  • Tuition remission for employees and their dependents
  • Flexible spending accounts (FSA)
  • Generous paid time off (PTO)

Employment at Dominican University is contingent upon the successful completion of a background investigation.

About Dominican University

Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master's, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.

Dominican currently enrolls over 3,300 students, including 2,280 undergraduates and 1,027 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families' level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.

Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.

Expectations for all Dominican Employees:

To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.

Institutional Statement

Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Equal Employment Opportunity Statement

Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans. If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.

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