Office Assistant

3 weeks ago

Las Cruces, United States City of Las Cruces, NM Full time

Nature of Work

Performs administrative office support activities and provides customer service relative to department programs and services.

WORK SITUATION FACTORS

Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues.Regular attendance is an essential function of this job to ensure continuity of services.Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

PHYSICAL FACTORS

Light physical demands; mostly desk work. Frequent to constant use of a personal computer.

ENVIRONMENTAL FACTORS

Work is performed in a standard office environment.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET THE MINIMUM QUALIFICATIONS.

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

This position is graded RN03.

This initial posting will be used to fill a Full-time, regular, non-exempt position in the Police Department but may be utilized to fill other Office Assistant vacancies in various City Departments to include full time, part time, and/or contract.

Duties and Responsibilities

* Interacts with customers to provide the appropriate level of assistance and response to inquiries, issues of concern, and requests for information, or explanation, regarding various services, processes, policies, and procedures; refers matters requiring policy interpretation, or technical expertise, to the appropriate staff for resolution; conducts research, compiles information and prepares various special and recurring reports to ensure effective, accurate, and timely communication of information; assists with applications, forms, and other documents.
* Creates, maintains, tracks, updates, and distributes records in various formats, automated systems, and software for accuracy to ensure data integrity and adherence to internal controls, practices, and policies.
* Provides a variety of office assistance duties; prepares correspondence to assemble and distribute memoranda, letters, information packets and other communications; processes mail, correspondence and other items; compiles, updates and maintains statistical information, reports and related documents.
* Receives and verifies payables and receivables; codes, processes and submits invoices; maintains budget and accounting information to monitor expenditures as required.
* May process, input, track and maintain work orders; conducts month end close out of repair orders as required; receives and accounts for fees, fines, and other monies related to programs or fund accounts; audits and prepares deposits; maybe responsible for maintaining petty cash.
* May generate and open purchase orders, requisitions, pricing agreements and other financial documents; may research availability of supplies and materials and obtain quotes.
* Assists in, coordinates, and schedules special events, appointments, and meetings; maintains schedule of facilities or sites; may attend meetings and take minutes.
* May dispatch staff to resolve issues, complaints, or provide additional services utilizing two-way radio; may perform payroll activities such as maintaining and processing records for time worked, overtime, leaves and absences; tracks employee leave accruals.
* May be responsible for records management in accordance with prescribed schedules and guidelines; prepares records and documents for microfilming, scanning and retention; converts scanned documents into electronic document format; maintains logs of records and documents; operates reproductive, micrographics, and imaging equipment to produce copies of records, legal documents and maps for archival storage and retention.
* May serve as records custodian involving researching records, copying and dispersing information/records.

Minimum Qualifications

Equivalent to a high school diploma PLUS one year of clerical, accounting, or customer service experience. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy. May prefer some job-specific experience.

Valid Class D driver's license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies. Bilingual skills (English/Spanish) are desirable. Additional technical certifications and training may be required for some incumbents in this job class.

Knowledge, Skills, and Abilities

Basic knowledge of: customer service principles, standards, and methods; standard office practices and procedures; business mathematics; appropriate business English, including spelling, grammar and punctuation; effective communication and techniques for effectively interacting with customers, in person and over the telephone; business and personal computers, business office software applications, and report generation; records management principles and record keeping practices; City organization, operations, policies and procedures to effectively perform the required functions and duties of the position.

Ability to: perform a variety of duties and responsibilities timely and with accuracy to meet time-sensitive deadlines; provide appropriate levels of customer service to ensure achievement of goals and objectives; read, communicate, and comply with policies, procedures, rules, and regulations governing related activities, programs, and functions; communicate effectively in verbal and written forms; research and compile applicable information and maintain accurate records; establish and maintain effective working relations with co-workers and the public; maintain confidentiality of sensitive information and data; make accurate arithmetic calculations; operate standard office equipment and timely and accurately enter data using a personal computer with basic and specialized software applications; present a positive image; use initiative and independent judgment within established procedural guidelines to successfully meet established goals and objectives.

Skills in: effectively communicating in written and verbal forms; applying correct English usage, grammar, spelling and punctuation; preparing accurate reports and related business correspondence; presenting information and responding to questions from the public and employees; operating standard office equipment, personal computers and related software; entering data into a computer system with speed and accuracy; conducting research and maintaining records and files in various mediums and formats; maintaining objectivity and freedom from prejudice, and exercising judgment and understanding in daily interactions with customers.

  • Office Assistant

    3 weeks ago

    Las Cruces, United States City of Las Cruces New Mexico Full time

    Performs administrative office support activities and provides customer service relative to department programs and services. WORK SITUATION FACTORS Position involves competing demands, performing multiple tasks, working to deadlines, occasional work Office Assistant, Customer Service, Accounting, Assistant, Records, Business, Business Services

  • Realtor Office Assistant

    3 weeks ago

    Las Cruces, United States Ernesto Uranga Remote Work Freelance Full time $14 - $15

    Part-time office assistant eventually full-time position.Experienced for a fast-paced office. Computer savvy a must! Experienced in graphic design, emails, Media Marketing, website updating, publisher and excel, no training available. Immediate opening. Send your resume today! This is a part-time, eventually full-time position. Serious inquires...

  • Box Office Supervisor

    4 weeks ago

    Las Cruces, New Mexico, United States teamworkonline Full time

    OverviewUndersupervision of Box Office Manager and Assitant Manager assist in the operation of the box office, implementing and following procedures,overseeing the box office while managers are away, and scheduling and training personnel at the the athletic venues on campus. For PT roles: Benefits: 401(k) savings plan and 401(k)...

  • County Compliance Officer

    5 days ago

    Las Cruces, United States Dona Ana County Full time

    County Compliance Officer- Legal Overview This posting will close at 5:00PM on the close date. Under guidance and supervision of the County Attorney, the Compliance Officer is responsible for processing complaints alleging county government misconduct and violations of the code of conduct in accordance with the ordinance governing the Doña Ana County Code...

  • Chief Medical Officer Psychiatrist

    23 hours ago

    Las Cruces, United States Mental Hospital-Behavioural Health Center Full time

    Job Title: Chief Medical Officer Psychiatrist - Inpatient Adult/GeneralLocation: Las Cruces, New MexicoHospital Description:Our hospital in Las Cruces, New Mexico, is currently recruiting for a Chief Medical Officer (CMO) and inpatient adult/general psychiatrist. We are committed to providing high-quality psychiatric care to our community and are seeking a...

  • Chief Medical Officer Psychiatrist

    3 days ago

    Las Cruces, United States Mental Hospital-Behavioural Health Center Full time

    Job Title: Chief Medical Officer Psychiatrist - Inpatient Adult/GeneralLocation: Las Cruces, New MexicoHospital Description:Our hospital in Las Cruces, New Mexico, is currently recruiting for a Chief Medical Officer (CMO) and inpatient adult/general psychiatrist. We are committed to providing high-quality psychiatric care to our community and are seeking a...

  • Executive Assistant

    1 day ago

    Las Cruces, United States LMR Technical Group Full time

    LMR is seeking an Executive Assistant (EA) for employment in support of the National Geospatial-Intelligence Agency (NGA)providing enterprise support for administrative services. To be considered for this position, qualified candidates must have a current, active TS/SCI security clearance. Location: Las Cruces, NMJob Description:The Executive Assistant (EA)...

  • Executive Assistant

    3 days ago

    Las Cruces, United States LMR Technical Group Full time

    Job DescriptionJob DescriptionSalary: LMR is seeking an Executive Assistant (EA) for employment in support of the National Geospatial-Intelligence Agency (NGA)providing enterprise support for administrative services. To be considered for this position, qualified candidates must have a current, active TS/SCI security clearance. Location: Las Cruces, NMJob...

  • Medical Assistant

    4 weeks ago

    Las Cruces, United States Muojicare Medical Center LLC Full time

    Job DescriptionJob DescriptionAs a Medical Assistant you will be responsible for providing administrative support to ensure efficient operation of the medical office/hospital. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities...

  • Executive Assistant

    3 weeks ago

    Las Cruces, United States Virgin Galactic Holdings, Inc. Full time

    The core responsibilities of the role include the following, although are not limited to:Supports the office of the Executive Vice President of Spaceline Technical Operations (STO)Manages and maintain executive's heavy schedule as well as calendar. O Executive Assistant, Executive, Assistant, Support, Manufacturing, Business Services

  • Security Officer

    4 days ago

    Las Cruces, United States Securitas Full time $15

    HIRING IMMEDIATELY!! DRIVING POST!! MUST BE 21 YEARS OLD OR OVER!! Securitas is recruiting for security officers with excellent customer service to join our highly regarded team. Full-time positions available. Must have a level one Security license and Driver License.  As a Security Officer, you will maintain a high visibility presence and prevent...

  • Medical Assistant

    1 month ago

    Las Cruces, United States AGAPE PAIN MANAGEMENT & ANESTHESIA Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceOpportunity for advancementPaid time offVision insuranceBenefits/PerksMedical/Dental/Vision InsurancePaid Time offGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Medical Assistant to join our team! As a Medical Assistant, you will be preparing for each...

  • County Compliance Officer- Legal

    1 day ago

    Las Cruces, United States Dona Ana County Full time

    Overview This posting will close at 5:00PM on the close date. Under guidance and supervision of the County Attorney, the Compliance Officer is responsible for processing complaints alleging county government misconduct and violations of the code of conduct in accordance with the ordinance governing the Doña Ana County Code of Conduct. The compliance...

  • County Compliance Officer- Legal

    6 days ago

    Las Cruces, United States Dona Ana County Full time

    Overview : This posting will close at 5:00PM on the close date. Under guidance and supervision of the County Attorney, the Compliance Officer is responsible for processing complaints alleging county government misconduct and violations of the code of conduct in accordance with the ordinance governing the Doa Ana County Code of Conduct. The compliance...

  • County Compliance Officer- Legal

    2 days ago

    Las Cruces, United States Dona Ana County Full time

    For complaints alleging violations of the Code of Conduct: Meets privately and confidentially with residents and employees to answer questions and provide information about the code of conduct. Accepts all complaints or allegations of misconduct submitted by residents or employees. Informs the subject of the complaint, when legally necessary. Informs the...

  • County Compliance Officer- Legal

    3 days ago

    Las Cruces, New Mexico, United States Dona Ana County Full time

    For complaints alleging violations of the Code of Conduct:Meets privately and confidentially with residents and employees to answer questions and provide information about the code of conduct.Accepts all complaints or allegations of misconduct submitted by residents or employees.Informs the subject of the complaint, when legally necessary.Informs the...

  • Medical Assistant- Cardiology

    3 weeks ago

    Las Cruces, United States Three Crosses Regional Hospital Full time

    If you're looking for a place to call home and grow, Three Crosses Regional Hospital is looking for you! We are looking for a Certified Medical Assistant that is committed to clinical excellence and building a patient-centered culture.Three Crosses Regional Hospital is an advanced independent healthcare organization led by a local team of professionals...

  • Administrative Assistant- Probate Judge

    2 weeks ago

    Las Cruces, United States Dona Ana County Full time

    Overview This posting closes at 5:00PM on the close date. This is a Part-Time -20 hour position. Administrative Assistant supports the Court Elected Official/Probate Judge, by performing a wide variety of complex and confidential administrative duties and support functions for the Probate Court. Responsibilities Assists the Probate Judge on a high-level...

  • Office Assistant

    4 weeks ago

    Las Vegas, United States Byancas Events and Decor Inc Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement...

  • Office Assistant

    2 weeks ago

    Las Vegas, United States Everything Turf Pros LLC Full time

    We're searching for a diligent Office Assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community...