Executive Assistant

2 weeks ago


Boston, United States Axelon Services Corporation Full time
Executive Assistant
Boston, MA
10 Months


Short Description:
The Executive Assistant will provide the Chief Procurement Officer and CPO staff with executive administrative support including, but not limited to the principal duties and responsibilities (see scope of work attached).

Complete Description:
This
Executive Assistant will encounter sensitive and confidential information and
the role requires an individual who is experienced in responding to complex
situations and handling sensitive materials in a discreet, timely manner. The
ideal candidate will require little to no supervision, takes initiative, is
well organized, is flexible, and can manage multiple priorities simultaneously.

Perform
Administrative and Office Support Activities including but not limited to
creation/revision of presentations/reports,
correspondence, and excel worksheets as well as management of calendars and emails.

Handle complex
and confidential situations and requests.

Establish & sustain relationships with CPO reports,
and other key stakeholders.

Field and manage correspondences/requests in a courteous & professional manner
on behalf of the CPO as necessary. Follow up with
stakeholders on behalf of the CPO, as required.

Proofread documents and ensure accurate
/ consistent data prior to distribution.

Monitor and update online
records and folder
systems to ensure
that information is easily retrievable.

Support printing
and copying as needed.

Ensure security, integrity and confidentiality of data and information.

Coordinate and prepare the CPO for meetings and presentations.

Maintain and/or assist in maintaining the calendars/schedules for CPO and CPO
staff

Ensure recurring team meetings occur on a routine basis.

Secure conference rooms or other
venues for applicable meetings.

Attend meetings
upon request to record, transcribe and summarize discussion topics for reports
and memos.

Plan and assist the coordination of events.

Coordinate and maintain department budget including monitoring, tracking, expenditures, invoices.

Provide coverage
for the Executive
Assistant to the CAO / Office Manager
when absent.

Maintain administrative procedures and identify
opportunities for improvement.

Perform related
duties and projects
as assigned.
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