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Executive Assistant to CEO

4 months ago

Dallas, United States Harwood International Full time
About Harwood International:

Harwood International is an international real estate firm with offices and developments in select niche markets including Dallas, Geneva, London's West End, and Paris. The company is recognized globally as a purveyor for building the finest developments in terms of design, location, and quality while creating cultural experiences within them that are beyond exceptional. Harwood International is best known for transforming the Uptown Dallas neighborhood into the acclaimed District of Harwood featuring premier class restaurants, plus luxury office and residential space set within a park-like campus with garden and art-filled lobbies.

The Executive Assistant will provide a high-level of administrative support to the CEO by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives.

Job Duties

  • Type reports, memos, letters, and other documents using word relevant computer software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Record, type and distribute meeting minutes.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
  • Perform general office duties such as ordering supplies and maintaining records management database systems.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Make travel arrangements for CEO.
  • Handle all travel, admin, and business issues, prioritizing and executing both business and personal/family responsibilities in a manner that creates streamlined processes and work / life balance for the executive.

Competencies

  • Communication Proficiency.
  • Time Management.
  • Collaboration Skills.
  • Personal Effectiveness/Credibility.
  • Flexibility.
  • Technical Capacity.
  • Stress Management/Composure.
  • Ethics / Trustworthy/ Maintains appropriate confidentiality.

Required Education and Experience

  • High school diploma.
  • Five years of administrative experience.

Preferred Education and Experience

  • Associate degree or bachelor's degree.