Administrative Assistant I

1 week ago


Lincoln, United States Southeast Community College Full time

Under the general direction and supervision of the Administrative Director, Human Resources, the Administrative Assistant I is responsible for a range of administrative tasks that support the Human Resources division. Key responsibilities include answering inquiries via phone calls and emails, operating office equipment, preparing reports, scheduling and coordinating meetings, maintaining employee records, processing employment verifications, and managing filing systems.

This part-time regular position requires strict confidentiality and a professional representation of the College while providing assistance and information to staff, faculty, students, and the public.

Essential Functions

* May be assigned to serve as receptionist for the area assigned including greeting visitors, faculty, staff and students and direct them to the appropriate office as needed.
* Provide assistance for New Employee Orientation including scheduling orientations, and preparing new hire packets and agendas.
* Coordinate refreshments and catering for scheduled meetings.
* Take minutes and follow up on action items.
* Review invoices and submit them for payment.
* Provide assistance with onboarding by meeting with employees to explain and collect new hire paperwork.
* Assist with employment verifications, loan information, reports, etc. in a timely and confidential manner.
* Review, update, and maintain Human Resources standard operating procedures.
* Assist Interview Teams in scheduling interviews.
* Assist candidates with creating a profile and submitting an application on our Job Board.
* Maintain employee file/data management.
* Operate computer, multi-line telephones, copy machines, fax machines, and scanners.
* Work with all departments in a collaborative and supportive manner.
* Completes all assigned tasks and duties with the highest level of discretion, professionalism, and confidentiality.
* Communicates with supervisor in a timely, factual, clear, concise, and meaningful manner.
* Support HR projects and initiatives, providing administrative support to HR team members.
* Continually seek to expand Human Resources and training expertise by attending conferences, workshops, programs, and seminars relating to HR and Employee Development.

Marginal Functions

* May be required to perform associated duties, functions, or assignments in other

divisions/programs/areas as required.
* Perform other College functions and duties as assigned.
* Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek

Required Knowledge, Skills and Abilities

* Knowledge of and experience in business letter production, proofreading, filing, and record-keeping systems.
* Proficient keyboard/typing skills; word processing, spreadsheet, and database software applications such as MS Office Word, Excel, PowerPoint, and Outlook.
* Ability to perform basic computer functions and learn/use computer software systems and HRIS.
* Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
* Ability to work with and maintain highly confidential and sensitive information securely and professionally.
* Ability to work independently and prioritize multiple projects with time-sensitive deadlines and follow-up as needed and to work efficiently and effectively with limited supervision in a team-oriented environment.
* Ability to work and communicate in writing, in person, and on the phone with a diverse group of students, staff, and the public
* Ability to work as a productive member of the office team using the established practices, procedures, and policies of the College.
* Ability to consistently maintain a positive, supportive, and collaborative work style to support the goals, efforts, and decisions of the Human Resources division, Administration, and College.

Schedule

Hours of work for this part-time position are scheduled by the College generally between 8:00 a.m. - 5:00 p.m., Monday through Friday, with a 20-29 hour workweek. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek. This is a part-time regular position based on a 260-day work calendar.

Minimum Qualifications

* High school graduate or equivalent.
* Two (2) years of work experience in an office, receptionist, or clerical capacity.

Desired Qualifications

* Associate's Degree (or greater) in Office Professional, Business Administration, Communications, Management, or a related field of study.
* Work experience in Human Resources/Personnel desired.

Salary

$16.70



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