Administrative Assistant I-Recruited
1 week ago
Duration: 03 Months Contract
Location: Cambridge, MA 02138 - Hybrid
Note: Role will be hybrid - Confirmed, expecting Tue/Thu on campus, possibly Wed to start as well.
Top 3 technical or soft skills:
(1) Strong attention to detail able to rapidly handle work independently after being trained.
(2) Familiarity and comfort with general admin and data/information processing.
(3) Familiarity with university systems and processes.
Description:
Performs the day-to-day clerical, recordkeeping, or processing duties of a particular area or function using common office technology and university administrative systems. Will train on the latter. Gathers data and assists in preparing reports. Provides information to faculty, staff members, students, and the public. Keyboards and processes text and information, and may answer general correspondence. Makes appointments and maintains calendars based on specific instructions. Arrange meetings, and schedule rooms and equipment. May maintain inventory and or order office supplies. Contributes to unit goals by accomplishing clerical or administrative duties as required. Some business training beyond high school is desired.
We are seeking a self-motivated temporary employee to provide essential office administration support. The ideal candidate will have experience working in hybrid environments and exhibit strong attention to detail, deadline orientation, along with effective communication skills. This role involves following established workflows, processing financial transactions, scheduling, and data management within our department.
Key Responsibilities:
* Process departmental financial transactions, vendor set-ups, reconciliations, and expense reports in accordance with University policies and financial systems.
* Schedule and coordinate logistics for complex and frequent in-person and virtual meetings and events, including making technology arrangements, booking facilities, preparing materials, and managing catering and transportation for the department.
* Collect, organize, maintain, and update departmental data using Salesforce.
* Manage the AV&E chronological calendar and collaborate with team members to document the impact of AV&E programs.
Qualifications:
* Bachelor's Degree and at least three years of office administrative experience.
* Strong communication, organizational, and attention to detail skills.
* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Experience with scheduling complex meetings.
* Ability to quickly learn new technologies and systems.
* Preferred experience with university financial systems (B2P, CONCUR) and CRM database (Salesforce).
* Familiarity with OpenScholar or similar website-creation systems is a plus.
-
Administrative Coordinator-Recruited
4 days ago
Cambridge, United States Della Infotech Full timeDescription: Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports,...
-
Administrative Assistant II
1 week ago
Cambridge, United States Della Infotech, Inc. Full timeDescription:Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to...
-
Administrative Assistant II
1 week ago
Cambridge, United States ASK Staffing Full time"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Receptionist Location: Cambridge, MA 02138Duration: 02 Months ContractPay Rate: $29/hrJob Description:Organizes and implements administrative systems and procedures. Serves as principal...
-
Administrative Coordinator-Recruited
1 month ago
Cambridge, United States Ask Staffing Full time"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Administrative Coordinator Location: Cambridge, MA 02138Duration: 03 Month ContractPay Rate: $35/hr. Job Description: Coordinates and has direct responsibility for a program, project,...
-
Administrative Coordinator I
7 days ago
Cambridge, United States Cambridge Health Alliance Full timeDate Posted: 12/02/2024 Requisition Number: 8837 Location: CHA Everett Hospital Work Days: 9-5:30pm Category: Clerical and Administrative Support Department: Medical Specialties Clinic at CHA Everett Hospital Job Type: Full time Work Shift: Day Hours/Week: 40.00 Union Name: SEIU 1199 Cambridge Health Alliance (CHA) is a community hospital that...
-
Administrative Coordinator-Recruited
6 days ago
Cambridge, United States Manpower Group Inc. Full timeTitle: Administrative Coordinator Location: Cambridge, MA 02138 100% Onsite Work Schedule: 35 hours/week Duration: 2 months, with potential for extension Pay Rate: $25 to $30/hr Position Overview: We are seeking a highly organized and proactive Administrative Coordinator to manage and support programs, projects, and events. This role requires excellent...
-
Administrative Assistant II
1 week ago
Cambridge, United States Della Infotech, Inc. Full timeDescription:Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including...
-
Administrative Coordinator-Recruited
3 weeks ago
Cambridge, United States Manpower Group Inc. Full timePosition: Administrative Coordinator Location: Cambridge MA Duration:3 months Pay Rate: $26/hr on W2 We are looking for a Administrative Coordinator to join one of our Fortune 500 clients. Job Summary: The Program Coordinator will oversee and manage assigned programs, projects, or events, ensuring smooth operations and effective outcomes. This role...
-
Administrative Assistant II
1 week ago
Cambridge, United States Calsoft Labs Full timeOrganizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of...
-
Administrative Assistant II
1 week ago
Cambridge, United States ASK Staffing Full timeJob Title: Testing Center Coordinator Duration: 03 Months Contract Location: Cambridge, MA 02138 In the top skills: (1) excellent customer service and interpersonal communication, (2) detail-oriented and organized, and (3) adaptability Description: Organizes and implements administrative systems and procedures. Serves as principal source of information on...
-
Administrative Assistant II
1 week ago
Cambridge, United States Experis Full timeJob Title: Administrative Assistant Location: 114 Mount Auburn Street Cambridge MA 02138 United StatesClient Type: UniversityMax Payrate: $20-22$/hour on W2 depending on skills and experience.Duration: 1 months from date of start (possibility for conversion based on performance).Interview Process: Phone Screen with HM and the second interview Onsite.If...
-
Administrative Assistant II
4 weeks ago
Cambridge, Massachusetts, United States The Judge Group Full timeJob Title: Administrative Assistant IIJob Summary:We are seeking an experienced Administrative Assistant II to support our operations team. The ideal candidate will have a strong background in project management and executive support. Key responsibilities will include managing office duties, coordinating logistics, and maintaining accurate records.About the...
-
Program Assistant-Recruited
1 week ago
Cambridge, United States ASK Staffing Full time"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Administrative Assistant Location: Cambridge, MA 02138Duration: 5 Months ContractPay Rate: $32.14/hr.Job Description:We are seeking an experienced Assistant who is primarily responsible...
-
Administrative Assistant II
1 week ago
Cambridge, United States Experis Full timePosition: Administrative Assistant Location: Cambridge MADuration :3 monthsPay Rate: $28/hr on W2Wednesday - Saturday, 11am-8pm (1 hour break 3pm-4pm)We are looking for an Administrative Assistant to join one of our Fortune 500 clients. Responsibilities and Duties Provide a welcoming environment for visitors to WinterFest with particular focus on the ice...
-
Administrative Assistant
6 days ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob OverviewCambridge Health Alliance (CHA) is a community hospital providing care to a diverse population in the Boston metro-north region. As a member of our Medical Specialty team, you will assist in caring for patients in various specialty areas.This role requires an Administrative Coordinator I to perform a wide range of administrative and support...
-
Administrative Assistant II
1 week ago
Cambridge, United States Experis Full timeTitle: Administrative Assistant II Location: Cambridge, MADuration: 3 months Rate range: $20 to $27/hr Role Overview:The position involves setting up and administering systems and processes for a department, supporting faculty, managing administrative tasks, and coordinating logistics for various activities. Responsibilities: Faculty Support: ...
-
Administrative Assistant
4 weeks ago
Cambridge, United States ACL Digital Full timeJob Title: Administrative Assistant / ReceptionistLocation: Cambridge, MA 02138Duration: 02+ Months Contract with extnPay Rate : $29/hr on w2• Work Schedule: 35 hours/week • Location: 100% onsite • Duration: 2 months I expect roughly two months, but it could be slightly shorter or longer depending on how the hiring process goes for the permanent hire....
-
Administrative Assistant
4 weeks ago
Cambridge, United States ACL Digital Full timeJob Title: Administrative Assistant / ReceptionistLocation: Cambridge, MA 02138Duration: 02+ Months Contract with extnPay Rate : $29/hr on w2• Work Schedule: 35 hours/week • Location: 100% onsite • Duration: 2 months I expect roughly two months, but it could be slightly shorter or longer depending on how the hiring process goes for the permanent hire....
-
Administrative Assistant
4 weeks ago
cambridge, United States ACL Digital Full timeJob Title: Administrative Assistant / ReceptionistLocation: Cambridge, MA 02138Duration: 02+ Months Contract with extnPay Rate : $29/hr on w2• Work Schedule: 35 hours/week • Location: 100% onsite • Duration: 2 months I expect roughly two months, but it could be slightly shorter or longer depending on how the hiring process goes for the permanent hire....
-
Administrative assistant I
1 month ago
Cambridge, United States The Judge Group Full timeTitle : Administrative Coordinator Period : 11/11/2024 to 02/07/2025 Location :: Boston MA OnsiteWork schedule is 35 hours per week and 100% onsite. The duration is three months with no potential for extension or conversion. The top 3 technical or soft skills are: 1. Proficiency with technology (O365 suite, Zoom, Teams, CRMs) 2. Ability to work independently...