Administrative Assistant Dystonia and Speech Motor Control Laboratory

1 week ago

Boston, United States Partners Healthcare System Full time

POSITION SUMMARY

Provide administrative support to clinical research faculty and staff in the Dystonia and Speech Motor Control Laboratory, OHNS at Mass Eye and Ear. Support needs include general administrative support to the Lab Director, lab calendar management, processing expenses reimbursements and invoices, travel coordination, supply chain orders, timesheet management, event organization, corporate credit card reconciliation, and other administrative duties as assigned.

ESSENTIAL FUNCTIONS

* Provides general administrative support to the Lab Director, faculty & staff including, but not limited to:
* Calendar management
* Updating and editing CV/ Bio and other research regulatory documents
* Coordinating travel arrangements & itineraries for research staff and study participants
* Processing reimbursements & invoices for research staff and study participants
* Wells Fargo Visa Card Reconciliation
* Tracking PTO (vacation & sick time) for research staff using Kronos
* Purchasing office/lab supplies
* Special projects as needed


* Assists research faculty in organization and coordination of meetings and courses including advertisements, catering, room reservations, and day of operations.
* Works collaboratively with the administrative support team, manager and other department teams.
* Creates and maintains special project work files; keeps file documentation current, correct and complete to facilitate workflow.
* Order office/lab supplies and special equipment as needed
* Respond to incoming phone calls following department protocol, respond to questions that are appropriate and refers and / or takes complete messages.
* Assists with preparations for annual events, including training courses and conferences.
* Ability to take on new tasks and adapt to different work assignments and personalities.

HIPAA Privacy Training and Sanctions

All employees who have access to health information whose confidentiality is protected by the HIPAA Privacy Rule are required by the Rule to receive training so that they have an understanding and knowledge of the Privacy Rule that corresponds to their job responsibilities and of the group health plan's policies and procedures that impact on their job duties. Training on the requirements of the HIPAA Privacy Rule and the plan's health information policies and procedures under the direction of the institution's privacy officer is a pre-requisite for this position.

Employees who violate the requirements of the HIPAA Privacy Rule will be subject to discipline, up to and including termination.

EDUCATION AND EXPERIENCE

Minimum of Bachelor's degree and 1-3 years administrative experience.

Key attributes include:

Demonstrated strong organizational skills, with proven experience prioritizing work and coordinating multiple projects simultaneously.

* Excellent written and spoken English language skills using both telephone and one-to-one interpersonal skills.
* High attention to detail.
* Exceptional level of organization.
* Demonstrated ability to proofread and correct one's own work and complete tasks with minimal supervision.
* Excellent Microsoft Office (Word, Excel, PowerPoint) skills.
* Exceptional problem solving, critical thinking and customer service skills.
* Professional demeanor, eagerness for professional growth and challenging work.

WORKING CONDITIONS

Otolaryngology - Dystonia and Speech Motor Control Laboratory

Hours - 9:00 AM - 5:00 PM, flexible

  • Research Fellow-Neuroimaging; Simonyan Lab

    6 months ago

    Boston, United States Mass General Brigham Full time

    Research Fellow-Neuroimaging; Simonyan Lab-(3292367) Description Postdoctoral Fellow in Neuroimaging at Harvard Medical School The Dystonia and Speech Motor Control Laboratory led by Dr. Kristina Simonyan in the Departments of Otolaryngology-Head & Neck Surgery and Neurology at Mass General Brigham and Harvard Medical School is recruiting a highly...

  • Sr. Administrative Associate

    1 month ago

    Boston, United States Children's Hospital Boston Full time

    76970BRJob Posting Title:Sr. Administrative Associate - Laboratory MedicineDepartment:Lab Medicine-AdministrationAutoReqId:76970BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:The goal of the Department of Laboratory Medicine is to provide reliable and timely laboratory services, assist providers in...

  • Sr. Administrative Associate

    1 week ago

    Boston, United States Children's Hospital Boston Full time

    The goal of the Department of Laboratory Medicine is to provide reliable and timely laboratory services, assist providers in appropriate use of laboratory testing, and to improve pediatric care and laboratory testing through research. The Sr. Administrative Associate will be responsible for: * Leading and directing administrative support services for the...

  • Sr. Administrative Associate

    1 week ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe goal of the Department of Laboratory Medicine is to provide reliable and timely laboratory services, assist providers in appropriate use of laboratory testing, and to improve pediatric care and laboratory testing through research.The Sr. Administrative Associate will be responsible for: Leading and directing administrative support...

  • Laboratory System Administrator

    4 weeks ago

    Boston, United States Digital Prospectors Full time

    Position: LIMS Lab System Administrator Location: Greater Boston, MA (Hybrid – 3 days onsite) Length: 6-12 months Job Description: Our client is looking for a LIMS Lab Systems Administrator who will play a crucial role in the administration and maintenance of laboratory systems. Essential Duties and Responsibilities (but not limited to): Maintain and...

  • Laboratory System Administrator

    3 weeks ago

    Boston, United States Digital Prospectors Full time

    Position: LIMS Lab System AdministratorCheck you match the skill requirements for this role, as well as associated experience, then apply with your CV below.Location: Greater Boston, MA (Hybrid – 3 days onsite)Length: 6-12 monthsJob Description:Our client is looking for a LIMS Lab Systems Administrator who will play a crucial role in the administration and...

  • Quality Control Specialist

    6 days ago

    Boston, Massachusetts, United States Verve Therapeutics, Inc. Full time

    About Verve Therapeutics, Inc. Verve Therapeutics is a pioneering genetic medicines company transforming the treatment of cardiovascular disease. Company Overview At Verve Therapeutics, we are dedicated to solving the global health epidemic of cardiovascular disease. Our innovative approach involves developing gene editing medicines that have the potential...

  • Senior Administrative Assistant, Genetics, Hybrid

    1 week ago

    Boston, United States Brigham and Women's Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: This position will support several research labs within the Division of Genetics. The ideal skill set includes experience in project management, administration within a research and clinical division, lab / operations / facilities management, superb organizational and team building skills, and a commitment to working...

  • Laboratory Assistant

    1 month ago

    Boston, United States destinationone Consulting Full time

    destinationone Consulting specializes in recruitment across diverse sectors including Healthcare Health Tech Government Municipalities NonProfits Legal Public Accounting Food and more. We are proactively building a data bank for opportunities in these fields. By applying you ensure our recruiters can quickly match you with suitable roles when they...

  • Senior Administrative Assistant, Genetics, Hybrid

    1 month ago

    Boston, United States Brigham and Women's Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: This position will support several research labs within the Division of Genetics. The ideal skill set includes experience in project management, administration within a research and clinical division, lab / operations / facilities management, superb organizational and team building skills, and a commitment to working with...

  • Pediatric Speech Therapist

    2 days ago

    Boston, Massachusetts, United States Thom Child And Family Services Full time

    Job SummaryWe are seeking a highly skilled Pediatric Speech Therapist to join our team at Thom Child and Family Services in Boston, MA.This rewarding opportunity involves working with infants and toddlers who have developmental delays or are at risk for delays, providing home and community-based early intervention services.The ideal candidate will possess...

  • Virtual Assistant Part-time Opportunity

    6 days ago

    Boston, Massachusetts, United States Mom to Virtual Assistant Full time

    We are seeking a Virtual Assistant to join our team at Mom to Virtual Assistant.Job OverviewThis is a part-time opportunity for an individual who can commit 5 hours per week. The Virtual Assistant will be responsible for engaging with online communities, finding groups of parents and caretakers in need of assistance, managing digital communities, and...

  • Principal Analog IC Designer – Motor Control

    45 minutes ago

    Boston, MA, United States Charlesbrownrecruitment Full time

    Summary: We are seeking a Principal level Analog/Mixed Signal Designer to develop our advanced motor control ICs for automotive and consumer applications. Responsibilities will include system/circuit definition, design, verification, directing layout, and providing guidance for lab evaluation. Strong analog design skills and feedback theory are essential for...

  • Senior Lab Control Tech, Evenings BWH Pathology

    5 months ago

    Boston, United States Brigham and Women's Hospital Full time

    Senior Lab Control Tech, Evenings BWH Pathology-(3296299) Description  As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we...

  • Assistant Controller

    3 weeks ago

    Boston, United States Boston Red Sox and Fenway Sports Management Full time

    DEPARTMENT OVERVIEW: The Accounting and Finance team plays a pivotal role in ensuring the accuracy, transparency, and integrity of all financial transactions for FSM and the summarizing, analyzing and reporting of those transactions to our parent company, regulators and tax collection entities. Responsibilities extend to payroll, treasury, tax and compliance...

  • Medical Laboratory Technician, Chemistry

    22 hours ago

    Boston, MA, United States Brigham and Women’s Hospital Full time

    Job Description - Medical Laboratory Technician, Chemistry (3304705) Medical Laboratory Technician, Chemistry - ( 3304705 ) Medical Laboratory Technician I MUST be ASCP Certified. We're offering a generous sign on bonus of $10000 come you to our team. Recognizing and valuing exceptional talent, we're eager to discuss the exciting...

  • Medical Laboratory Specialist

    7 days ago

    Boston, Massachusetts, United States Radius Staffing Solutions Full time

    Medical Laboratory Technologist-Blood Bank Position at Radius Staffing SolutionsWe are seeking a skilled Medical Laboratory Technologist-Blood Bank to join our client in the Boston area for a night shift role. This is an excellent opportunity to work with one of the area's premier healthcare systems and top employers in Massachusetts. The ideal candidate has...

  • Medical Laboratory Technician, Chemistry

    22 hours ago

    Boston, MA, United States Brigham and Women’s Hospital Full time

    Job Description - Medical Laboratory Technician, Chemistry (3304705) Position: Medical Laboratory Technician, Chemistry - (3304705) Job Title: Medical Laboratory Technician I Certification: MUST be ASCP Certified. We're offering a generous sign-on bonus of $10,000 for you to join our team. Recognizing and valuing exceptional talent, we're eager to...

  • Laboratory System Administrator

    4 weeks ago

    Boston, MA, United States Digital Prospectors Full time

    Position: LIMS Lab System Administrator Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below. Location: Greater Boston, MA (Hybrid - 3 days onsite) Length: 6-12 months Job Description: Our client is looking for a LIMS Lab Systems Administrator who will play a crucial role in the...

  • Speech Language Pathologist

    2 weeks ago

    Boston, United States Thom Child And Family Services Full time

    Job DescriptionJob Description*Sign-on-Bonus available $5,000*Are you looking for a rewarding opportunity working with the pediatric population (children birth to 3 years)? Are you passionate about making a difference in the lives of families? Thom Child & Family Services located in Boston, MA is seeking a Speech-Language Pathologist (SLP) to join their...