Executive Assistant

2 weeks ago

Deerfield, United States Baxter Full time

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.

Your Role at Baxter

The Executive Assistant will provide comprehensive executive support services with a high degree of confidentiality, discretion, and judgment to the VP, Tax and other Corporate Tax leaders. In this role, you'll provide comprehensive administrative support services.

Your Team

The Executive Assistant is a trusted member of the team who provides administrative support in a highly confidential matter. In addition to traditional administrative duties (correspondence, calendaring, setting up video conferences, etc.) you will partner with members of the Baxter organization at all levels, as well as all colleagues around the globe.

What you'll be doing

* Responsible for supporting the VP of Tax including arranging travel, submitting expense reports, handling calendars, setting up conference calls, arranging meetings, team events and dinners, etc
* Assist with quarterly and annual tax filings and mailings, submit check requests and EFT/ACH requests

Provide assistance to teams within the Corporate Tax function on various projects

Collect and disseminate mail to the appropriate Corporate Tax department members
* Prepare purchase orders and pay invoices
* Maintain sensitivity to confidential matters
* Handle information flow in a timely and accurate manner
* Ensure compliance in day-to-day operations and maintain files according to appropriate guidelines
* Plan, coordinate, and keep contents of meetings focused
* Provide support and oversight for special projects and initiatives, and work with leadership to deliver, supervise and communicate progress towards goals
* May be responsible for budget tracking
* Build/prepare correspondence and presentations

What you'll bring

* 5+ years of professional experience & 2+ years as an Executive Assistant or Coordinator.
* High school diploma or equivalent required. Associates degree or professional certification preferred.
* Previous experience with executive travel arrangements, expense reporting, meeting planning, and calendar management.
* Must possess outstanding critical thinking skills, exercise sound business judgment, and handle highly confidential information with integrity.
* Results- and solutions-oriented in supporting multiple change agendas.
* Ability to work independently and identify proactive solutions to sophisticated situations.
* Highly detailed, and flexible, with ability to balance and prioritize tasks efficiently
* Maintain the highest degree of accuracy and timeliness of work.
* Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems (especially Zoom, WebEx, telepresence, video conferencing)
* Project management experience a plus

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000 to $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

* The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law

EEO is the law - Poster Supplement

Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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