Administrative Services Executive Secretary
2 weeks ago
JOB TITLE: Administrative Services Executive Secretary
REPORTS TO: Assistant Superintendent, Administrative Services
FLSA: Non-Exempt Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodations or other reasons.
POSITION PURPOSE/SUMMARY The Administrative Services Executive Secretary is charged with supporting and maintaining facility usage, scholarships, policy editing, student and transportation drug testing, the district boundary guide, data entry for training systems, processing school volunteers, and assist with the district's switchboard duties.
QUALIFICATION REQUIREMENTS The Executive Secretary shall have a high level of competence in communication, computer operations, organization skills and administrative skills. A minimum of one-year professional experience is required.
ESSENTIAL DUTIES
1. Monitor and coordinate facility and auditorium usage in district buildings. Prepare invoices and process payments. Work with staff and the community.
2. Input and maintain the District's mandatory training platform for policy and job-related compliance.
3. Participate as a member of the district's Safety Committee. Oversee the safety awards program. Schedule meetings, take minutes, create agendas, etc.
4. Work with the Assistant Superintendent of Administrative Services in editing and coordinating the district's policy service.
5. Monitor and coordinate student drug testing and transportation staff drug testing. Make inquiries if issues, review and pay drug testing invoices. Communicate with Activities Coordinators when needed or if concerns arise.
6. Maintain the school district's official boundary guide by updating any changes, adding new subdivision developments, and answering boundary questions and working with the St. Charles County Assessor's Office when boundary lines need to be updated or changed.
7. Update the district's growth report on an annual basis.
8. Oversee the high school summer camp application and the high school summer camp financial statements. Including, but not limited to, verifying the high schools comply with the district's summer camp procedures and creating a report each year for the Superintendent and the Cheif Financial Officer to report each camp's revenues and expenses.
9. Maintain the Interscholastic Athletic-Activity Handbook.
10. Process federal mail for district buildings as needed. Assist in maintaining postage machines within the district. Maintain postage budget.
11. Create purchase orders using financial software, creating vouchers and utilizing blanket purchase orders for payments. Pay invoices using financial software.
12. Process Athletic and Activity travel forms for the district.
13. Serve as the primary backup for the district switchboard and receptionist.
14. Facilitate the volunteer and background check process for all school volunteers, visitors, and chaperones.
ADDITIONAL DUTIES
1. Effectively communicate, verbally and in written form, with administrators, staff, and the community as needed.
2. All other duties as assigned by the Assistant Superintendent for Administrative Services.
MENTAL DEMANDS Ability to maintain highly confidential information; communicate clearly both orally and in writing, and/or ability to reason and make appropriate decisions. Solve a variety of problems in many different situations.
PHYSICAL DEMANDS While performing the duties of this position an employee is regularly required to sit, talk, and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach, bend, lift, and carry ten pounds. Close vision ability to look at a computer screen for long periods of time is required. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.
TERMS OF EMPLOYMENT Employment will be on an at-will basis for 12 months with two weeks vacation, beginning July 1, or from the time of employment for the duration of the school year with prorated vacation and/or personal leave. The Executive Secretary will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate. Eight hours will constitute a workday. The Assistant Superintendent of Administrative Services will establish a definite daily schedule. The yearly salary will be disbursed in twenty-four (24) equal payments.
EVALUATION Performance of this job will be evaluated annually in accordance with the provisions of the Board's policy on evaluation of support staff personnel.
Approved: April 11, 2024
-
Secretary - Guidance Department - 10-Months
2 weeks ago
O'Fallon, United States O'Fallon Township High School Full timePosition Type: Accounting/Secretarial/Clerical/Secretary - 10-MonthsDate Posted: 3/20/2024Location: O'Fallon Township High SchoolClosing Date: 05/09/2024Training/Qualifications/Skills: High School diploma required. Additional college coursework preferred. Computer Skills- must be proficient in Microsoft Office Suite with focus on Word and Excel Experience...
-
Substitute Teacher
3 weeks ago
O'Fallon, United States Christian School District Full timeJob DescriptionJob DescriptionSalary: $12.00/hourWe are Christian — a community of students, parents, teachers, and administrators with a shared vision of creating a biblically-grounded foundation for students to stand on throughout their lives impacting the world for the glory of God. Christian School District educates students in a Christ—centered...
-
Project Executive
1 day ago
O'Fallon, United States Merric Millwork & Seating Full timeHave you lead a team through managing multiple construction projects? Are you looking to mentor a group of Project Managers? Does less travel and more time at home sound appealing? Then, Merric Millwork and Seating is looking for you as our next Project Executive. Who We Are: Quality, integrity, teamwork, and empowerment lead Merric Millwork and Seating as...
-
Project Executive
3 weeks ago
O'Fallon, United States Merric Millwork & Seating Full timeJob DescriptionJob DescriptionHave you lead a team through managing multiple construction projects? Are you looking to mentor a group of Project Managers? Does less travel and more time at home sound appealing? Then, Merric Millwork and Seating is looking for you as our next Project Executive. Who We Are: Quality, integrity, teamwork, and empowerment lead...
-
Project Executive
1 week ago
O'Fallon, United States Merric Millwork & Seating Full timeHave you lead a team through managing multiple construction projects? Are you looking to mentor a group of Project Managers? Does less travel and more time at home sound appealing? Then, Merric Millwork and Seating is looking for you as our next Project Executive. Who We Are: Quality, integrity, teamwork, and empowerment lead Merric Millwork and Seating as a...
-
Program and Sales Quota Administrator
2 weeks ago
O'Fallon, United States True Manufacturing Full timeOverview: The Program and Sales Quota Administrator manages customer pricing programs and calculation of sales quotas and sales credit. This role is responsible for ensuring customer programs are documented accurately for internal and external parties and that our sales representatives receive proper sales credit. The Program and Sales Quota Administrator...
-
Service Manager
4 weeks ago
O'Fallon, United States Auffenberg Dealer Group Full timeJob Summary Auffenberg Dealer Group is looking for a Service Manager to take our customer experience to the next level. The ideal candidate will have experience in the Automotive industry with a successful track record of managing service teams. They will also be responsible for driving customer satisfaction, improving operational efficiency and achieving...
-
Senior DBA/System Administrator
4 weeks ago
O'Fallon, Missouri, United States True Manufacturing Full timeOverview: The IT Department is seeking a motivated and professional Data Base/System Administrator who will be based out of a MO office. The position will be part of the Business Solutions software development team and play a key role in supporting, maintaining, and updating application and SQL database servers for the company software systems. This...
-
Program and Sales Quota Administrator
3 weeks ago
O'Fallon, Missouri, United States True Manufacturing Full timeOverview: The Program and Sales Quota Administrator manages customer pricing programs and calculation of sales quotas and sales credit. This role is responsible for ensuring customer programs are documented accurately for internal and external parties and that our sales representatives receive proper sales credit. The Program and Sales Quota Administrator...
-
PostgreSQL DBA
2 weeks ago
O'Fallon, United States Diverse Lynx Full timeMust gave have relevant experience and in-depth knowledge in any PostgreSQL administration task. A database administrator's responsibilities can include the following tasks: • Perform installations and upgrades of PostgreSQL (Preferably PPAS 9.4+) • Plan and perform DB Patching. • Knowledge of Database backups / Troubleshoot failures, query execution...
-
PostgreSQL DBA
4 days ago
O'Fallon, United States Diverse Lynx Full timeMust gave have relevant experience and in-depth knowledge in any PostgreSQL administration task. A database administrator's responsibilities can include the following tasks: • Perform installations and upgrades of PostgreSQL (Preferably PPAS 9.4+) • Plan and perform DB Patching. • Knowledge of Database backups / Troubleshoot failures, query execution...
-
PostgreSQL DBA@- O Fallon, Missouri
2 weeks ago
O'Fallon, United States Diverse Lynx Full timePostgreSQL DBA@- O Fallon, Missouri Onsite - Day 1 Onsite Details JD Must gave have relevant experience and in-depth knowledge in any PostgreSQL administration task. A database administrator's responsibilities can include the following tasks: • Perform installations and upgrades of PostgreSQL (Preferably PPAS 9.4+) • Plan and perform DB Patching. •...
-
Dispatch Specialist
2 weeks ago
O'fallon, United States Pac-Van, Inc. Full timePac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial,...
-
Early Childhood Behavioral Specialist
2 weeks ago
O'Fallon, United States Fort Zumwalt R-II School District Full timeFORT ZUMWALT SCHOOL DISTRICT PS612 JOB TITLE: Special Education Behavioral SpecialistREPORTS TO: Executive Director of Intervention and Behavior Support Services FLSA: Exempt Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons. POSITION...
-
Human Resource Manager
1 month ago
O'Fallon, United States O'Fallon Casting Full timeJob DescriptionJob DescriptionJob Summary:The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.Supervisory Responsibilities:Recruits, interviews, hires, and trains new staff in...
-
Human Resource Manager
4 weeks ago
O'Fallon, United States O'Fallon Casting Full timeJob Summary: The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices. Supervisory Responsibilities: Recruits, interviews, hires, and trains new staff in the department. Oversees...
-
Human Resources Intern
3 weeks ago
O'Fallon, United States True Manufacturing Full timeOverview: The Human Resources Administrative Assistant is an entry-level position that supports the Human Resources Department by answering and directing phone calls, providing phone support for employee self-service portal, and responding to basic HR inquiries. This position will also provide administrative support to the benefits team. The hours will be...
-
Data Clerk/Guard Shack
1 week ago
O'Fallon, United States Eclipse Advantage Full timeDescription Pay rate $14.00 per hourEclipse Advantage is an internationally recognized organization that provides outsourced distribution center services. We manage services on-site across North America with the focus of customer service and high productivity standards.Why choose us? A great company begins with great people!We are a direct employer.Weekly...
-
Director of Human Resources
4 weeks ago
O'Fallon, United States Beltone Alliance Full timeLooking for an opportunity to make an impact, Ready to take your career to the next level. Then Beltone Alliance wants to hear from You! What You’ll Do: As the Director of Human Resources, you will be responsible for the strategic implementation and execution of policies and procedures relating to our most important asset- our employees. You will partner...
-
Seasonal Cashier
3 weeks ago
O'Fallon, United States At Home Stores LLC Full timeJob Description $12.30-14.30/hour The Seasonal Cashier will be the final face of our outstanding customer service as they process guest transactions, keep a safe and clean work environment, and assist our operations team with tasks as required, including entryway cleanliness and cart management. ESSENTIAL FUNCTIONS Provides customers a positive shopping...