Secretary - Guidance Department - 10-Months
3 weeks ago
Accounting/Secretarial/Clerical/Secretary - 10-Months
Date Posted:
3/20/2024
Location:
O'Fallon Township High School
Closing Date:
05/09/2024Training/Qualifications/Skills:
- High School diploma required. Additional college coursework preferred.
- Computer Skills- must be proficient in Microsoft Office Suite with focus on Word and Excel
- Experience with Skyward student management system preferred
- Must be able to multi-task
- Must be detail oriented
- Must possess excellent organizational and communication skills
- Have positive attitude/demeanor
- Work cooperatively and coordinate with other offices/departments, with diverse group of individuals
- Maintain high level of professionalism and confidentiality at all times
- Possess a strong work ethic
- Possess a student-centered focus
- Be able to adapt quickly to change/challenges and solve job-related issues; respond positively with "can do" attitude
- Work well independently and with team
- Effective at working under pressure/deadlines
- Maintain confidentiality of information at all times regarding students, parents, financial information
Responsibilities:
- Greet and assist students, parents, administrators, faculty and staff (via phone, e-mail, office visit)
- Prepare and compile data for the following Guidance Office functions/programs: Illinois State Scholars, Honors Night, Graduation, Historical Black College Tour, Local Scholarship applications
- Maintain student files, documents and records
- Collect Senior Class data related to Honors Night and Graduation including scholarships offered, post-high school plans, etc.
- Track and maintain lists of senior class including mid-term graduates; work closely with Principal and Main Office Support Personnel
- Point of contact for Senior Class students/parents related to processing of transcripts, scholarships, letters of recommendation and other supplements, Service Academy nomination packets, and The Common Application
- Responsible for processing Parchment transcript requests for all current students
- Register/add new students in Skyward during school year and summer registration
- Responsible for Summer School Registration process; work with Director of Guidance, Director of Curriculum and Assessment, and Principal
- Maintain the Senior Scholarship Source on the Guidance Department webpage
- Provide back up support to Guidance Secretary
- Assist Guidance Counselors, Teachers, Administrators with miscellaneous requests
- Perform other duties/functions as assigned by the Director of Guidance to ensure efficient and effective functioning of the Guidance Office
Equal Opportunity Employer
Qualified applicants are considered for all positions without regard to race, color, religion, gender, national origin, age, marital, veteran status, or the presence of a non-job-related medical condition, or disability. In compliance with the immigration reform and control act of 1986, District 203 intends to hire only individuals authorized to work in the U.S.
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