Legal Secretary

2 weeks ago


Tampa, United States The Florida Bar Full time
Legal Secretary- 4211

Lawyer Regulation - Tampa

Minimum starting salary $41,359.19 with excellent benefits package including employer paid pension contribution. | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness program (PSLF).

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education:

High School Diploma (or its equivalency).

Required minimum professional work experience:

Three (3) to five (5) years of progressively responsible secretarial/administrative experience. Legal Secretarial experience is preferred.

Essential Duties and Responsibilities:

Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.).

Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.

Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.

Handles public records request in GOVQA.

Answers telephone and makes case notes in the case management system regarding call.

Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily.

Receives and scans incoming mail into the case management system. Prepares outgoing mail.

Prepares bar counsels' travel requests and expense reports.

Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)

Knowledge of:

- Correct spelling, punctuation and grammar

- Standard business formats and styles

- Adobe Acrobat

- Legal terminology

- Style and format of legal pleadings

- Office procedures and practices

Skilled in:

- MS Word

- Excel

- Outlook

- Use of databases

- Basic arithmetic

Ability to:

- Type sixty (60) correct words per minute

- Pay attention to detail

- Type letters, memoranda and pleadings in correct format

-Create ADA compliant forms and documents using Adobe

- Organize and prioritize work

- Communicate effectively and professionally, both verbally and in writing

- Handle multiple tasks

- Operate well under pressure and in a team atmosphere

- Tactfully manage difficult situations

- Demonstrate initiative in group projects and individual settings

- Consistently provide an excellent service-oriented attitude

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.

This position is in Tampa, Florida and is not a remote position.
  • Legal Secretary

    2 weeks ago


    Tampa, United States Lewis Brisbois Bisgaard & Smith LLP Full time

    Overview The Tampa office of Lewis Brisbois is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving...

  • Legal Secretary

    4 weeks ago


    Tampa, United States Lewis Brisbois Bisgaard & Smith LLP Full time

    Overview The Tampa office of Lewis Brisbois is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving...

  • Legal Secretary

    3 weeks ago


    Tampa, Florida, United States Lewis Brisbois Bisgaard & Smith LLP Full time

    OverviewThe Tampa office of Lewis Brisbois is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents...


  • Tampa, United States The Florida Bar Full time

    Legal Administrative Secretary-5159Unlicensed Practice of Law | Tampa BranchMinimum starting salary $41,359.19 with excellent benefits package including employer paid pension contribution. | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness program (PSLF).Summary function: This is a highly responsible position...

  • Legal Secretary

    3 weeks ago


    Tampa, United States Malki Law Offices Full time

    Job DescriptionJob DescriptionLooking to fill a position for a legal assistant and paralegal at growing Personal Injury Law Firm. Plenty of opportunity for  growth. Candidate must have experience working for a Personal Injury Law Firm Company DescriptionGrowing law firm that is personable and caring. We currently have ten members of the team and would...

  • Legal Assistant

    3 weeks ago


    Tampa, United States Adams and Reese Full time

    Job DescriptionJob DescriptionJob Summary:Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Tampa office.Responsibilities: Strong verbal and writing skills; wants to be part of a client focused teamhelping clients handle legal issues. Capable of...


  • Tampa, United States Rosenkranz Law Firm Full time

    Job DescriptionJob DescriptionThe primary role of an Elder Law Paralegal involves the preparation of documents that outline clients' assets, income sources, and various legal documents essential for Estate Planning and establishing Medicaid eligibility. This role encompasses the responsibility of processing Medicaid applications and providing...


  • Tampa, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Paralegal litigation

    3 weeks ago


    Tampa, United States J STEELE OLMSTEAD PA Full time

    Job DescriptionJob DescriptionPrepare letters for clients, doctors and medical care providers, judges, opposing counsel or vendors; call clients, help answer phones, schedule meetings, input calendar, complete forms, create and organize client files, input to Excel spreadsheets, clerical calculations, draft/proof/prepare settlement packages; close cases;...

  • Paralegal

    1 month ago


    Tampa, United States Adams and Reese Full time

    Job DescriptionJob DescriptionJob Summary:Assists attorneys in performing legal tasks in research, document production and overall legal support to the attorneys’ practice.Responsibilities: Index, organize and analyze legal and other documents.  Under the supervision of an attorney, prepare initial draft of pleadings, discovery responses, and other...

  • Litigation Paralegal

    3 weeks ago


    Tampa, United States ZenTech Consulting Full time

    Qualifications3-5 years experience as a legal assistant/paralegalExperience in the litigation arena.Familiarity with e-filing systems, the Florida Rules of Civil Procedure, & general litigation procedures.Knowledge of day-to-day operations of a legal office.Bachelor's Degree preferred.Computer literacy.Proficiency in English language.Excellent secretarial &...

  • Litigation Paralegal

    3 weeks ago


    Tampa, United States ZenTech Consulting Full time

    Qualifications3-5 years experience as a legal assistant/paralegalExperience in the litigation arena.Familiarity with e-filing systems, the Florida Rules of Civil Procedure, & general litigation procedures.Knowledge of day-to-day operations of a legal office.Bachelor's Degree preferred.Computer literacy.Proficiency in English language.Excellent secretarial &...

  • In-house Attorney

    3 weeks ago


    Tampa, United States Homeowners Choice Property & Casualty Insurance Company Full time

    Job DescriptionJob DescriptionJOB SUMMARYThe in-house insurance defense attorney will be responsible for first-party property and casualty litigation. ESSENTIAL FUNCTIONSManage and be responsible for a full caseloadPrepare assessments of cases, including factual summations and legal researchConduct motion practiceTake and defend depositionsPropound and...

  • Corporate Paralegal

    4 weeks ago


    Tampa, United States Macfarlane Ferguson & McMullen, P.A. Full time

    Job Summary:We are seeking a highly organized and detail-oriented Corporate Paralegal to join our legal team. As a Corporate Paralegal, you will provide support to our attorneys by assisting with various legal tasks and projects.Essential Duties:· Prepare and coordinate lien searches for target entities.· Audit and prepare indexes of virtual data rooms.·...

  • Corporate Paralegal

    4 weeks ago


    Tampa, United States Macfarlane Ferguson & McMullen, P.A. Full time

    Job Summary:We are seeking a highly organized and detail-oriented Corporate Paralegal to join our legal team. As a Corporate Paralegal, you will provide support to our attorneys by assisting with various legal tasks and projects.Essential Duties:· Prepare and coordinate lien searches for target entities.· Audit and prepare indexes of virtual data rooms.·...

  • Corporate Paralegal

    3 weeks ago


    Tampa, United States Macfarlane Ferguson & McMullen, P.A. Full time

    Job Summary:We are seeking a highly organized and detail-oriented Corporate Paralegal to join our legal team. As a Corporate Paralegal, you will provide support to our attorneys by assisting with various legal tasks and projects.Essential Duties:· Prepare and coordinate lien searches for target entities.· Audit and prepare indexes of virtual data rooms.·...

  • Corporate Paralegal

    3 weeks ago


    Tampa, United States Infinity Talent Solutions, LLC Full time

    Job DescriptionJob DescriptionWell respected downtown Tampa law firm is immediately seeking a Corporate Paralegal to assist its attorneys in the drafting, execution and delivery of documents required to form, merge, or acquire, maintain, or dissolve business entities.Essential Duties:Prepare and coordinate lien searches for target entities.Audit and prepare...