Department Admin Support 4_USD

3 weeks ago


San Jose, United States LanceSoft Inc Full time
Executive Assistant to VP of Advanced Memory Systems

• Calendar and Meeting management: coordinate internal and external meetings including staff meetings, quarterly reviews, vendor and customer meetings, processing of NDA's, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings.

Assist with food orders, meeting needs, agenda support.

• Proactively manage calendar requests and conflicts

• Handle all travel (flight, hotel, car) arrangements (domestic and international)

• Expense management duties, which includes submitting expense reports and receipts in a timely manner

• Team events

• Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire

• Provide onboarding support for new vendors and agencies,ensuring they have the right access and documents/enablement required to get them up and running

• Project work as needed to support teams’ goals.

• In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks

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