Administrative Support

4 weeks ago

Frederick, United States Bristol Bay Shared Services (BBSS), LLC Full time
STS Support Services, LLC (SSS) is seeking an Administrative Support Specialist to join our team in Fort Detrick, MD. This position supports U.S. Army Blast Injury Research Coordinating Office (BIRCO)/Joint Trauma Analysis and Prevention of Injury in Combat Program.

Responsibilities:

The ideal candidate shall provide administrative support to the BIRCO by handling information requests and performing clerical functions including, but not limited to the following tasks:
  • Serve as a receptionist for the BIRCO to include answering the phone and escorting visitors.
  • Prepare travel order requests and other travel documentation for CONUS and OCONUS travel by Government staff and for invitational travel orders according to DoD, Army, and USAMRDC policies.
  • Track and monitor pre-travel requirements, and keep traveler informed of travel document status. Assist in the preparation of final trip reports and travel expenses for reimbursement.
  • Maintain BIRCO personnel training records, as required, in the U.S. Army Digital Training Management System (DTMS). The Contractor shall notify staff of upcoming BIRCO required training to ensure they remain compliant with Ft. Detrick mandatory training requirements.
  • Prepare USAMRDC required infrastructure reports including, but not limited to, monthly space management and wireless billing reports. The Contractor shall serve as the alternate Records Coordinator and complete the Office Records Listing in Army Records Information Management System Office Account Information.
  • Prepare documents in accordance with Army Regulation 25-50, Preparing and Managing Correspondence, to include preparing Department of the Army memorandums, letters, executive summaries, information papers, and staffing of correspondence to include preparing Staff Action Summary Sheets on AMC Form 356 or equivalent.
  • Maintain calendars for Government staff, as requested, to include the use of Microsoft Outlook in order to effectively communicate via email with other staff; use the Outlook calendar in order to schedule multi-person meetings for both personnel internal and external to the BIRCO; and manage multiple Outlook Calendars for separate staff members at once. The Contractor shall also alert staff to impending meetings, appointments, and be able to de-conflict meetings and other events.

Scheule:

We have a Hybrid Schedule - 3 days on site, 2 days remote.

Qualifications:
  • Ability to obtain and maintain an active SECRET Clearance prior to commencement of work. Interim SECRET Clearance are acceptable.
  • H.S. Diploma required, Bachelor's Degree preferred.
  • 2-5 years of recent relevant administrative support
  • Experience supporting federal or military personnel is a plus
  • Proficient in MS Office Suite, Office Management and Software Tools
  • Strong communication and organization skills.

STS Support Services, LLC offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.

SSS is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.

Other details
  • Pay Type Salary

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