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Administrative/Operations - Executive Assistant

4 months ago

Newport Beach, United States Expedite Technology Solutions Full time
Job Description: Title: Executive Assistant

Job Family: Admin/Operations

Background Package: *** Standard Package-No Drug Screening

Bill Rate: ***

Hours: M-F 8-5pm

Remote/Hybrid/In-Person: In-Person

Location: Newport Beach, CA 92660

Assignment Duration: 4 Months

Potential to convert to FTE, If so, what rate: Yes*** no rate at this time

Resource's typical working day:
This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team
" Event Planning
" Scheduling meetings
" Client Management
" Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
" Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
" Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
" Leads and monitors issues for appropriate follow up.
" Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
" Plans, coordinates, and supports meeting and conferences.

This HM team placed a strong emphasis on their employment history:
" They do not want to see resumes where candidates have less than 1 year of experience at an employer
" If there are employment gaps they need to be 3 months or shorter and they must be called out on the resume

Years of Experience needed: Minimum of 3 years of experience in a fast pace executive assistant environment

Level of Education:
H.S Diploma is Required
Would prefer an Associate's Degree or Higher

Systems/Software proficiencies: Microsoft Office Suite proficiency

Certifications/Licenses: n/a

Top Must have Skills:
Can support a fast pace environment
Strong communication skills
Very professional demeanor
Dependable
Strong experience supporting high level individuals

Top Nice to have Skills:
Any Real Estate Experience would be a huge plus
Experience handling sensitive information

Pre-Screening Questions:
Do you have experience supporting a high level individual in the field of sales or real estate? If so please describe:
Do you have any Real Estate experience or knowledge? If so please describe:

Interview Process: 3 Rounds of interviews

Work Equipment Issued: Laptop
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