Executive Assistant

2 weeks ago

Virginia Beach, United States LTD Hospitality Group Full time
If you are looking for an exciting career with unlimited opportunities to thrive within LTD’s growing portfolio of properties, we have an immediate opening for you to join our team as an Executive Assistant.
The executive assistant provides high-level administrative support to company executives by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.  
  • Provides all administrative support functions for the Managing Partners, including: communications coverage, business and personal travel coordination, calendar and scheduling, processing expense reports and invoices
  • Manages and maintains calendar, requiring interaction with both internal and external executives to coordinate a variety of complex meetings
  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department 
  • Independently creates, edits, and/or prepares reports and presentation materials from outline notes, verbal instructions or from knowledge of circumstances and policy
  • Receive and screen calls, take accurate messages, and handle situations therein
  • Review voicemail and e-mail as directed and respond in the Executive’s absence
  • Record, type and distribute meeting minutes
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes and responsible for accuracy and clarity of final copy
  • File and retrieve corporate documents, records and reports
  • Open, sort and distribute incoming correspondence, including faxes and email
  • Manage, follow up and expedite completion of specially assigned projects/tasks with a high degree of autonomy
  • Create and maintain computer and paper based filing and organization system for records, reports, documents, etc. in the support of corporate initiatives
  • Responsible for organizing corporate events and fundraisers
  • Other and all duties, projects, and tasks as assigned by employee’s manager
 
Required Knowledge, Skills, and Abilities (KSAs)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of the knowledge, skill and/or ability required.
  • Three to five years of Executive level administrative assistance experience
  • Mastery of Office Suite applications to include Excel, Word & PowerPoint and various software applications as needed
  • Ability to interface with all levels of leadership, internally and externally 
  • Excellent calendar management skills including scheduling complex senior level meetings with challenging logistics 
  • Excellent verbal and written communication skills 
  • Experienced in handling confidential and sensitive material 
  • Ability to meet negotiated deadlines, anticipate needs, demonstrate initiative and independently complete tasks 
  • Must utilize expert secretarial skills to create quality documentation, acting independently with minimal supervision 
  • Ability to use good judgment in setting work priorities, planning and organizing workload in the midst of interruptions 
  • High degree of personal integrity, discretion and confidentiality 
  • Ability to handle multiple projects with continuing changing priorities
  • Must have reliable transportation & valid state driver’s license
LTD Hospitality Group has taken pride in superior hotel development and management for more than 30 years and is a recognized leader managing top-performing brands under Marriott, Hilton, Hyatt and InterContinental Hotel Group flags.
LTD’s core values focus on people, relationships and opportunities.  The LTD culture was established by the founding partners and to this day continues to guide the successful performance and profitability of our hotels, while maintaining the highest standards of quality, service and cleanliness.

The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them.  We provide comprehensive training, as well as career advancement opportunities for all of our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.
Great Benefits:
  • Medical, Dental, Vision & 401 (k) with company match
  • Voluntary Short Term & Long Term Disability Insurance
  • Life & Accidental Death Insurance
  • Hotel Discounts
  • Paid Time Off
  • Training and Development Opportunities and Much More
 
For more information about joining the LTD family, please visit www.ltdhospitality.com . We look forward to hearing from you
 
 

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