Senior Executive Assistant
4 weeks ago
SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT CLASS TITLE: SENIOR EXECUTIVE ASSISTANT (CONFIDENTIAL) BASIC FUNCTION: Under the direction of the Superintendent, perform responsible secretarial and administrative duties to relieve the Superintendent and Board of Trustees of a variety of administrative details; interpret policies and regulations to officials, staff and the public; plan, coordinate and organize office activities and coordinate flow of communications and information for the Superintendent. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform responsible secretarial and administrative duties to relieve the Superintendent and Board of Trustees of a variety of administrative details; interpret policies and regulations to officials, staff and the public; maintain confidentiality of privileged and sensitive information. Attend Board meetings and perform various secretarial and administrative duties for the Board, including coordination and preparation of agenda and supporting materials and arranging for guest speakers; prepare minutes following Board meetings; maintain files of official minutes for publication, resolutions and appropriate attachments; maintain and update policy manuals and handbooks. Compose correspondence independently on a variety of matters including those of a confidential nature; compile and type various letters, reports, statistical data, memos, bulletins, lists and other materials; format, edit and proofread written materials for accuracy, completeness, and conformance with applicable rules, regulations and procedural requirements. Plan and organize office activities and coordinate flow of communications for the Superintendent and Board; obtain, explain and provide information to officials, staff, administrators, parents and others regarding office functions, policies and procedures. Receive, screen and route telephone calls; refer calls or visitors to appropriate staff members; respond to requests, concerns and questions from the community, representing the District by phone and written communication; assist in resolving concerns of parents and community members. Schedule various appointments and meetings; arrange meetings and make travel arrangements; maintain and coordinate the Superintendent's calendar; prepare and disseminate calendar of events; arrange for use of District meeting rooms. Attend a variety of meetings and compile related material, notices, reports and agendas; record and transcribe minutes; distribute minutes and reports to administrative staff and the Board as appropriate; drive a vehicle to conduct work as necessary. Research and compile a variety of information; compute statistical information for various federal, State and District reports. Operate a variety of office equipment including a computer and assigned software, copier and fax machine. Develop and implement office procedures to assure complete and timely operations; create office forms, stationary and organizational charts which facilitate work flow; establish and maintain confidential files. Maintain and prepare budget information; order office supplies and materials; prepare and process requisitions according to established guidelines. Receive, sort, read, route and respond to mail as directed; identify and refer matters of priority. Train and provide work direction to assigned staff; monitor office work flow and assure compliance with established time lines, procedures, and standards of quality. OTHER DUTIES: Participate on special projects and prepare special reports, forms and other materials as requested. Purchase and arrange for printing or engraving and presentation of awards and recognitions by the Board. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Functions and secretarial operations of an administrative office. District organization, operations, policies and objectives. Applicable sections of the State Education Code and other applicable laws. Modern office practices, procedures and equipment. Budgeting practices regarding monitoring and control. Telephone techniques and etiquette. Business letter and report writing, editing and proofreading. Public relations techniques. Office management techniques. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Principles and practices of training and providing work direction. ABILITY TO: Perform responsible and confidential secretarial and administrative duties to relieve the Superintendent and the Board of a variety of administrative details. Assure efficient and timely completion of office and program projects and activities. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Organize complex material and summarize discussions and actions taken in report form. Compile and prepare comprehensive reports concerning a broad spectrum of subject matter. Compose effective correspondence independently. Answer telephones and greet the public courteously. Maintain a variety of complex and confidential files and records. Understand and resolve issues, complaints or problems. Type or input data at 60 words per minute from clear copy. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Take and transcribe minutes at an acceptable rate of speed. Plan and organize work. Meet schedules and time lines. Work confidentially with discretion. Operate a variety of office equipment including a computer and assigned software. Communicate effectively both orally and in writing. Train and provide work direction to others. Work independently with little direction. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by two years of college-level coursework in secretarial science, business or a related field and five years of increasingly responsible secretarial experience including two years in an administrative office. LICENSES AND OTHER REQUIREMENTS: Valid California driver's license and proof of current California auto liability insurance at time of appointment, and throughout employment in this classification. Personal automobile for job-related travel. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. Driving a vehicle to conduct work. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Hearing and speaking to exchange information in person and on the telephone. Sitting for extended periods of time. Bending at the waist, kneeling or crouching to file materials. HAZARDS: Potential for contact with dissatisfied or abusive individuals.
Requirements / Qualifications
Requirements / Qualifications
-
Senior Administrative Assistant
2 weeks ago
South San Francisco, United States Annexon, Inc. Full timeWork Location Corporate Headquarters (South San Francisco, CA) – Onsite Position Summary Annexon is looking for a highly motivated Senior Administrative Assistant to help support our growing team. We’re a small group but growing fast and need someone who is willing and able to jump in wherever needed. Responsibilities Proactively manage and maintain...
-
Senior Administrative Assistant
2 weeks ago
South San Francisco, United States Annexon, Inc. Full timeWork Location Corporate Headquarters (South San Francisco, CA) – Onsite Position Summary Annexon is looking for a highly motivated Senior Administrative Assistant to help support our growing team. We’re a small group but growing fast and need someone who is willing and able to jump in wherever needed. Responsibilities Proactively manage and maintain...
-
Senior Administrative Assistant
3 weeks ago
South San Francisco, United States Annexon Bioscience Full timeWork Location Corporate Headquarters (South San Francisco, CA) - Onsite Position Summary Annexon is looking for a highly motivated Senior Administrative Assistant to help support our growing team. We're a small group but growing fast and need someone who is willing and able to jump in wherever needed. Responsibilities Proactively manage and maintain...
-
Senior Administrative Assistant
3 weeks ago
South San Francisco, United States BioSpace Full timeJob Details Work Location Corporate Headquarters (South San Francisco, CA) - Onsite Position Summary Annexon is looking for a highly motivated Senior Administrative Assistant to help support our growing team. We're a small group but growing fast and need someone who is willing and able to jump in wherever needed. Responsibilities Proactively manage and...
-
Senior Administrative Assistant
1 week ago
South San Francisco, United States BioSpace Full timeJob Details Work Location Corporate Headquarters (South San Francisco, CA) - Onsite Position Summary Annexon is looking for a highly motivated Senior Administrative Assistant to help support our growing team. We're a small group but growing fast and need someone who is willing and able to jump in wherever needed. Responsibilities Proactively manage and...
-
Executive Assistant
1 month ago
South San Francisco, United States Veterans Sourcing Group Full timeJob DescriptionJob DescriptionA global financial services company is seeking an Executive Assistant on a long-term temporary basis for their office in San Francisco, CA. Job ResponsibilitiesMaintain complex and detailed calendarsScreen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination...
-
Senior Fund Accountant
3 weeks ago
San Francisco, United States Regal Executive Search Full timeJob Description Senior Fund Accountant Full description Venture capital firm that invests in growth-stage technology companies primarily by providing structured liquidity to founders, senior executives, early investors, and early employees. Founded in 2011 with almost $2 billion in assets under management, we've built a portfolio of increasingly dominant...
-
Senior Fund Accountant
2 weeks ago
San Francisco, United States Regal Executive Search Full timeJob Description Senior Fund Accountant Full description Venture capital firm that invests in growth-stage technology companies primarily by providing structured liquidity to founders, senior executives, early investors, and early employees. Founded in 2011 with almost $2 billion in assets under management, we've built a portfolio of increasingly dominant...
-
Tax Senior
2 weeks ago
San Francisco, United States Regal Executive Search Full timeThe Tax Senior/ Supervisor is responsible in supervising all tasks associated with tax engagements, including the mentoring and training of staff. Working closely with the tax engagement executives in the review of tax returns and income tax provisio Tax, Senior, Accounting, Staffing, Staff
-
Executive Assistant
1 week ago
San Francisco, United States ST VINCENT DE PAUL SOCIETY OF SAN FRANCISCO Full time**_Life changing work_**_ _**_* Welcoming staff - Generous benefits - Advancement opportunities_** **Join the St. Vincent de Paul Society of San Francisco and be part of the solution to break the cycles of homelessness and domestic violence in San Francisco**. **History, Mission and Services** St. Vincent de Paul Society was founded in Paris in 1833 by...
-
Executive Assistant
4 weeks ago
San Francisco, United States Atlas Search Full timeOur client is a prestigious financial services firm looking to hire an EA.Responsibilities:Coordinate meetings, and plan travel for senior members of the firmManage complex calendars, review email/correspondence, as directed monitor budget and respond as appropriateProcess and manage confidential material and information with a high level of...
-
Executive Assistant
4 weeks ago
San Francisco, United States Atlas Search Full timeOur client is a prestigious financial services firm looking to hire an EA.Responsibilities:Coordinate meetings, and plan travel for senior members of the firmManage complex calendars, review email/correspondence, as directed monitor budget and respond as appropriateProcess and manage confidential material and information with a high level of...
-
Sr. Executive Assistant
1 month ago
San Francisco, United States Tableau Full timeDepartment Description: Salesforce Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana. Role Description: We are looking for...
-
Sr. Executive Assistant
1 week ago
San Francisco, United States Tableau Full timeDepartment Description: Salesforce Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana. Role Description: We are looking for...
-
Executive Assistant
2 months ago
San Antonio, United States Cory Executive Recruiting Full timeJob DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...
-
Executive Assistant
1 week ago
San Antonio, United States Cory Executive Recruiting Full timeJob DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...
-
Tax Senior
1 month ago
San Francisco, United States Regal Executive Search Full timeJob Description DESCRIPTION The Tax Senior/Supervisor is responsible in supervising all tasks associated with tax engagements, including the mentoring and training of staff. Working closely with the tax engagement executives in the review of tax returns and income tax provisions related to corporate, partnership and individual taxation. The minimum...
-
Senior Tax Manager
2 weeks ago
San Francisco, United States Regal Executive Search Full timeSenior Tax Manager Job Summary This role is requires the oversight of multiple client service teams and the proven ability to plan, direct, execute and complete tax projects and compliance efforts across a variety of industries. Will economically and Tax Manager, Manager, Tax, Client Service, Senior, Accounting, Staffing
-
Executive Administrative Assistant
1 month ago
San Francisco, United States JPMorgan Chase & Co. Full timeAct as a Gatekeeper of all contact with the public, clients and staff coming through the executives office - Support the office to include phone coverage, printing, etc. - Manage extensive and complex calendar for Senior Executive in a fast paced an Administrative Assistant, Executive, Administrative, Assistant, Banking
-
Executive Assistant
2 months ago
San Francisco, California, United States Worldcoin Full timeAbout the Company:Worldcoin ) is an open-source protocol, supported by a global community of developers, individuals, economists and technologists committed to expanding participation in, and access to, the global economy. Its community is united around core beliefs in the inherent worth and equality of every individual, the right to personal privacy, and...
