Executive Assistant

2 weeks ago


South San Francisco, United States Veterans Sourcing Group Full time
Job DescriptionJob Description

A global financial services company is seeking an Executive Assistant on a long-term temporary basis for their office in San Francisco, CA. 

 

Job Responsibilities

  • Maintain complex and detailed calendars
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects for offsite conferences and external events, including catering and transportation
  • Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
  • Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

Required Qualifications, Capabilities and Skills

  • At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
  • Advanced ability to organize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)
  • Position requires 5-day in office attendance
  • College degree is a plus

 


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