Administrative Assistant, Education Programs

3 weeks ago

Portland, United States Gulf of Maine Research Institute Full time
Job Type

Temporary

Description

JOB TITLE: Administrative Assistant, Education Programs

SUPERVISOR: EDU Project Manager

Salary Range: $23-$25/hour

Overview

The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that depend on it. To learn more, visit gmri.org.

The Administrative Assistant (AA) will support the team responsible for designing and delivering GMRI's programming for formal and informal educators and youth across the state of Maine and the Northeast. This dynamic group develops curriculum and resources, and conducts professional learning, for teachers, librarians, and informal educators working in contexts that range from classrooms to land trusts and 4-H clubs. The AA will provide general administrative support for the team but will have a particular focus on supporting our busy calendar of community engagement. We strive to provide excellent customer service for the educators in our programs and will continue to expand that network through a variety of funded projects over the coming years.

With that in mind, the kinds of support the AA will provide include administrative tasks that are associated with community engagement events (e.g., arranging locations and food, processing paperwork and payments for participants). The AA will be an integral part of a busy team and the ideal candidate will have a strong orientation to meeting the diverse needs of a broad array of constituents, and exceptional sensitivity to communicating respectfully and effectively with a wide range of GMRI constituents. They will be inspired by supporting the team as we help the emergence of the next generation of ecosystem stewards.

This position is part-time 20 hours a week temporary through December 2025. After an introductory period when on-site at GMRI's headquarters in Portland is required, a combination of on-site and remote work can be arranged. While starting as part time, this position could grow into a full-time role.

Responsibilities/Tasks
  • Support program staff responsible for the design and execution of high-quality events for our constituents. This includes helping to maintain an accurate events calendar, securing off-site meeting locations, and arranging catering. This also includes updating our constituent database (Salesforce) after each event or program.
  • Collaborate with GMRI staff in Finance and Administration to assure participant paperwork and payments are completed accurately and in a timely fashion. This includes arranging packets of required IRS forms, processing payment vouchers and tracking their completion before and after events, and sending certificates of Continuing Education Credits to participants. It may also require fielding an array of questions from participants about event logistics.
  • In every contact, upholding the highest level of excellence and respect in all communications and interactions, becoming a model of customer service.
  • As administrative support for GMRI's Education department more generally, the AA will also:
  • Assist with scheduling, communication, and logistics for the Education group.
  • Collaborate with other GMRI administrators on organization-wide topics, scheduling, communication, and events.
  • Source materials and make independent judgement calls based on needs.
  • Provide reception desk support as needed.
  • Complete general administrative tasks as needed.

Requirements

Qualifications

Required skills and experience include:
  • Three years of administrative experience
  • Exceptional communication skills in all forms and contexts, verbal and written
  • Demonstrated self-starter with strong interpersonal and organizational skills
  • Proven ability to work both independently and collaboratively and to take initiative to solve problems and tackle challenges
  • Proficiency in Microsoft software (MS Word, Excel, PowerPoint, Outlook, and SharePoint) as well as the Google suite of tools
  • Demonstrated ability to attend to detail in the service of achieving larger program goals
  • Experience in event logistics/coordination

Other preferred qualifications include:
  • Experience with database software and email management .
  • Team player with a sense of humor and ability to remain flexible to changing needs.
  • Experience collaborating with minoritized communities.
  • Interest in the Gulf of Maine, coastal communities, science, and education.

Diversity and Inclusion:

Gulf of Maine Research Institute has a long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes, and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. GMRI's employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Applicants and employees are encouraged to voluntarily self-identify their race/ethnicity, gender, disability status and veteran status to assist GMRI in fulfilling various data reporting requirements of the federal government. This self-identification is completely voluntary, will be kept confidential and separate from your application data, and used only to meet federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.

Salary and Benefits:

This term-limited, temporary position does not offer benefits.

Salary: $23-$25/hour

Application Instructions:

All applications must be accompanied by a cover letter and résumé. Review of applications will begin immediately and will continue until the successful candidate has been selected. The deadline to submit applications is November 27th, 2024.

  • Administrative Assistant, Education Programs

    2 weeks ago

    Portland, United States Gulf of Maine Research Institute Full time

    Job Type TemporaryDescriptionJOB TITLE: Administrative Assistant, Education ProgramsSUPERVISOR: EDU Project Manager Salary Range: $23-$25/hourOverview The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that...

  • Administrative Assistant

    5 days ago

    Portland, Oregon, United States TCS Education Full time

    Job Description: Administrative Assistant - HRTCS Education is seeking an experienced Administrative Assistant to join our HR team. As an essential member of our staff, you will provide administrative support to ensure efficient day-to-day operations and contribute to a positive employee experience.The successful candidate will possess exceptional...

  • Administrative Coordinator for Education and Community Outreach

    3 weeks ago

    Portland, Maine, United States Gulf of Maine Research Institute Full time

    About the Gulf of Maine Research InstituteThe Gulf of Maine Research Institute (GMRI) is a leading research organization dedicated to addressing global ocean challenges through collaborative solutions. Our mission is to develop and deliver innovative programs that promote ecosystem resilience and support the communities that depend on it.Job SummaryWe are...

  • Administrative Specialist II-Medical Education

    2 months ago

    Portland, United States MaineHealth Full time

    Description Maine Medical Center Clerical/Administrative Support Req #: 3890 This Per Diem Administrative Specialist II supports our Undergraduate Medical Education (UME) programs in MaineHealth's Department of Medical Education. The position is responsible for coordinating the day-to-day activities of the administrative operations while working closely...

  • Administrative Support Specialist

    5 days ago

    Portland, Oregon, United States Shriners Children's Full time

    Description of Job DutiesAs a Medical Staff Department Assistant II, you will be responsible for providing administrative support to the Medical Staff Services team at Shriners Children's. Your duties will include maintaining Curriculum Vitaes for medical staff members, scheduling meetings, processing CME travel and time off requests, and preparing expense...

  • Administrative Assistant

    3 weeks ago

    Portland, United States AppleOne Full time

    Job DescriptionJob DescriptionAre you a highly organized individual looking to form the backbone of a thriving business? We are on the hunt for a dynamic Administrative Assistant to join our team, offering pivotal support to ensure our operations run like clockwork. With a competitive wage between $20/hr and $26/hr, this role provides an exciting opportunity...

  • Administrative Assistant

    2 months ago

    Portland, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionAdministrative Assistants in the Portland Metro AreaLHH Recruitment Solutions is actively seeking skilled Administrative Assistants in the Portland Metro Area for potential upcoming contract roles! We would love to connect with candidates currently on the job market.Main Duties/Responsibilities may include:Manage phone calls and...

  • Assistant Director

    5 months ago

    Portland, United States KinderCare Education Full time

    Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey...

  • Administrative Assistant

    2 weeks ago

    Portland, United States Providence Service Full time

    Description Providence offers a fantastic benefits package which include but is not limited to: Free, convenient, and ample parking TriMet annual pass (Hop Fastpass) for benefit eligible staff who work within the Portland Service Area (does NOT include Wilsonville, Newberg, Seaside, Hood River, Washington State, or Medford) Medical Plan Assistance Program -...

  • Administrative Assistant

    3 weeks ago

    Portland, United States StanCorp Financial Group, Inc. Full time

    At The Standard, you'll join a team focused on putting our customers first.Our continued success is driven by a high-performance culture. We're looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what's right - across the company and in our local communities.We offer a caring culture where you can make...

  • Administrative Assistant

    1 month ago

    Portland, United States StanCorp Financial Group Full time

    At The Standard, you'll join a team focused on putting our customers first. Our continued success is driven by a high-performance culture. We're looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what's right - across the company and in our local communities. We offer a caring culture where you can...

  • Administrative Assistant

    2 weeks ago

    Portland, United States StanCorp Financial Group, Inc. Full time

    At The Standard, you'll join a team focused on putting our customers first.Our continued success is driven by a high-performance culture. We're looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what's right - across the company and in our local communities.We offer a caring culture where you can make...

  • Administrative Assistant

    3 weeks ago

    Portland, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...

  • Administrative Assistant

    3 weeks ago

    Portland, United States Ecovyst, Inc. Full time

    About the Role: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the chemical manufacturing industry. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. The successful candidate will be able to work independently with...

  • Lead Preschool Educator and Program Director

    3 weeks ago

    Portland, Connecticut, United States First Church Preschool Portland CT Full time

    Job OverviewWe are seeking a highly skilled and dedicated Lead Preschool Educator and Program Director to lead our preschool program at First Church Preschool in Portland, CT. This individual will be responsible for collaborating with assistant teachers to develop and implement age-appropriate lesson plans, selecting effective developmental materials, and...

  • Education Director

    3 weeks ago

    Portland, Oregon, United States KinderCare Education Full time

    Empower Children, Elevate EducationKinderCare Learning Companies seeks a dedicated Site Director to lead our educational programs and foster a love of learning in children. As a Site Director, you will oversee a team of educators and create engaging, research-backed curricula that inspire young minds.Key Responsibilities:Supervise and develop a team of...

  • Administrative Assistant

    2 weeks ago

    Portland, United States Ultimate Staffing Services Full time

    Administrative Assistant - Onsite. Location: Beaverton, OR - Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Are you a detail-oriented professional with a knack for organization and problem-solving? A leading company in the engineering and perfo Administrative Assistant, Administrative, Assistant, Operations, Staffing

  • Administrative Assistant

    3 weeks ago

    Portland, United States Pacific Office Automation, Inc. Full time

    Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in Beaverton, OR. Administrative Assistant, Administrative, Microsoft, Assistant, Customer Service, Manufacturing

  • Administrative Assistant

    2 weeks ago

    Portland, United States Ultimate Staffing Services Full time

    Administrative Assistant - Onsite. Location: Beaverton, OR - Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Are you a detail-oriented professional with a knack for organization and problem-solving? A leading company in the engineering and perfo Administrative Assistant, Administrative, Assistant, Operations, Staffing Learn More

  • Administrative Assistant

    2 weeks ago

    Portland, United States Pacific Office Automation, Inc. Full time

    Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in Beaverton, OR. Administrative Assistant, Administrative, Microsoft, Assistant, Customer Service, Manufacturing Learn More