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Coordinator, Facilities

4 months ago

Chesapeake, United States Newmark Group Inc. Full time

Under general supervision, complete various facilities administration duties. Duties include, but are not limited to, administrative support, conference room and food service coordination, work-order processing, and internal move assistance.

Essential Job Duties:

* Provide administrative support to the manager and supervisor levels of facilities operations including inventory tracking, expense processing and other duties as assigned.
* Perform morning inspection of facility plus additional inspections of the pantries/common areas.
* Escort vendors while in facility.
* Maintain FAMIS360 database, distribute work orders and preventive maintenance tickets to mechanics and vendors, update assets and completed work order and PM routines.
* Assists other staff members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required.
* May work as the backup liaison to other in-house support groups.
* Initiates purchase orders as requested by management or other involved parties.
* Answers phone lines for incoming maintenance calls. Dispatch appropriate staff members and/or vendors accordingly.
* Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
* Maintain site vehicle program.
* Utilize shipping allocation database.
* Work with facility management to ensure completion of all special project work as assigned.
* May require additional work consisting of overtime and/or on call duties.
* Climb ladders.
* Change lamps and/or ceiling tiles.
* Assist with internal light furniture moves.
* Conference room set-up and reconfiguration.
* May perform other duties as assigned.

Skills, Education and Experience:

* High School diploma or General Education Degree (GED) required or equivalent experience
* Minimum 3 years related work experience.
* Computer knowledge in Microsoft products, online, and/or ability to grasp different databases.
* Ability to handle multiple projects simultaneously.
* Must be dedicated to the highest quality and customer satisfaction.
* Excellent written and oral skills
* Ability to lift up to 50lbs.
* Experience in basic hand tools and assembly of products.

Working Conditions: Normal working conditions with the occasional disagreeable elements (non-air-conditioned warehouse).

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.