Temporary Lutheran Center Coordinator of Programs and Administration

3 weeks ago

Northfield, United States St. Olaf Full time
Job Description

Position Title: Temporary Lutheran Center Coordinator of Programs and Administration

Department: The Lutheran Center for Faith, Values, and Community

Reports To: Director of Programming, Engagement, and Innovation for Congregational Thriving

Classification: Non-Exempt

Essential Job Duties:

1. Assist with planning and overseeing the implementation of programs and resources for congregations, clergy, lay leaders, and other constituencies of the Lutheran Center, including the Conference on Worship, Theology, and the Arts, digital workshops, consultations, and other educational opportunities.
  • In consultation with other Lutheran Center staff, oversee all aspects of event scheduling
  • Collaborate with Lutheran Center staff to implement grants-related event budgets, and marketing and communication plans
  • Collaborate with College Events and other offices to manage registration, room reservations, catering, accommodations, and other event logistics as needed for grants-related events and programming
  • Provide onsite leadership for both in-person and remote events, with primary responsibility for real-time decision-making and direction for staff and volunteers
  • Liaise with external constituents, including training and assistance with online learning resources as needed
  • Assist with evaluation and reporting on educational events and learning resources
2. Support Effective Management of Grants-Related Budgets
  • Ensure grant expenditures comply with grant agreements
  • Assist with tracking and analyzing grant expenditures to manage resources.
3. Supervise support staff
  • In collaboration with other Lutheran Center staff, provide supervision for the Lutheran Center Administrative Assistant in the execution of grant-related job duties
  • Supervise student workers for the Conference on Worship, Theology, and the Arts

4. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5. Complete and meet deadlines for required training and performance management cycle

6. Perform other duties as assigned

Work Schedule:

Term: Temporary

Shift: This temporary position begins May 10 with an average of 3-4 hours per week through June 9; 30-40 hours per week beginning June 10 through September 13; and 10 hours per week through September 30. The standard 40-hour work schedule is Monday-Friday, 8:00 am - 5:00 pm; variations to this schedule (for FTE less than 1.0), and flexible work arrangements (including regular remote work) can be arranged, subject to approval by HR and relevant supervisors. In late July, the position will require primarily on-campus work, including evenings and weekend work with the potential for overtime, providing administrative support for an on-site St. Olaf conference.

Required Qualifications:

Education: Associate's degree or equivalent work experience; Maintain a valid driver's license and meet St. Olaf College driver authorization criteria with a satisfactory driving record

Experience: 2+ years of experience in events planning, project coordination, or other relevant responsibilities

Preferred Qualifications:

Education: Associates degree or equivalent work experience

Experience: 3+ years of experience in events planning. Experience in higher education, public schools, or community organization.

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

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