UTS - Temporary Business Services Coordinator at NC State

4 weeks ago


Raleigh, United States North Carolina State University Full time

We are seeking a highly organized, detail-oriented, and critical-thinking Business Services Coordinator to join our team, supporting the business operations within the Poole College of Management in the NC State community. The successful candidate will play a key role in coordinating various business and financial services, ensuring seamless operations, concierge-level service, and contributing to the overall success of our college.

Responsibilities:

Financial Administration:

Assist with processing financial transactions, including invoicing, reimbursements, pcard purchases and reconciliation.

Ensure accuracy and compliance with financial policies.

Travel Support:

Assists with booking and payment of travel accommodations.

Assists with travel reimbursements and ensures accuracy and compliance.

Procurement Support:

Facilitate the procurement process by developing and maintaining vendor relationships.

Ensure timely and cost-effective acquisition of goods and services.

Business Process Coordination:

Streamline and optimize business processes to enhance efficiency.

Coordinate with various departments to ensure smooth workflow and information exchange.

Assists with the preparation of financial deposits to the Cashiers Office.

Customer Service:

Serve as a point of contact for internal and external stakeholders seeking business services.

Address inquiries and provide assistance in a professional and timely manner.

Scheduling conference rooms.

Issue parking passes for meetings and events for external constituents.

Order catering for events in the college.

Is Time Limited Yes If Yes, Appointment Length

Department Information

Job City & State Department

System Information

Classification Title Temporary-Clerical Working Title UTS - Temporary Business Services Coordinator at NC State

Position Information

Requirements and Preferences

Work Schedule Monday - Friday, 8:00am - 5:00pm, onsite Other Work/Responsibilities

N/A

Minimum Experience/Education

| Bachelor's degree in business administration, finance, or a related field or equivalent experience.

Previous experience in business services role is advantageous.

Department Required Skills

* Bachelor's degree in business administration, finance, or a related field or equivalent experience.
* Previous experience in a business services role is advantageous.
* P-Card reconciliation experience and university travel experience

Preferred Years Experience, Skills, Training, Education

* Strong organizational and multitasking abilities.
* Proficiency in financial management and data analysis.
* Excellent communication and interpersonal skills.

Attention to Detail:

Meticulous attention to detail in business processes.

Team Collaboration:

Ability to work collaboratively with diverse teams and stakeholders.

Foster a positive and inclusive team culture.

Adaptability:

Comfortable adapting to changing priorities and deadlines.

Problem-solving skills to address challenges effectively.

Required License or Certification

N/A

Valid NC Driver's License required? Yes Commercial Driver's License Required? No

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